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Apex Systems, Inc. Project and Program Management - Project Manager Tech 3 - 3030262 in Redmond, Washington

Job#: 3030262

Job Description:

Job Title: Project Manager Tech 3

Location: Fully Remote

Duration: Long-term contract

Top 3 Must-Have Hard Skills

· Program/Project Management (3--5 years): Hands-on experience running intake, planning, governance, RAID management, and executive reporting for portfolio-level initiatives.

· Reporting Tool Proficiency (3--5 years): Strong skills in Excel, Power BI, SharePoint/Teams; familiarity with Dataverse/Fabric for producing and maintaining dashboards, trackers, and scorecards.

· Stakeholder Facilitation & Communication (3--5 years): Proven ability to lead meetings, drive alignment, build relationships, and present clearly to senior leaders and cross-functional teams.

Summary:

· The Global AI Business Solutions Customer Success team is looking for a contractor to support operational excellence through program/portfolio management for the GSA team. This role will help Priority Cohort leaders and other workstream owners deliver against commitments by establishing a consistent project framework and providing reliable, leadership-ready reporting.

· This contractor will establish and run an intake and triage process for GSA initiatives; implement standard planning and governance artifacts; maintain an integrated view of the portfolio (milestones, deliverables, dependencies, risks/issues); and provide hands-on program/project management support for Priority Cohort leaders and other key efforts.

· The contractor will use modern productivity and analysis tools (including Copilot Analyst where appropriate) to accelerate status consolidation, trend identification, and executive narrative generation---while ensuring reporting is validated, consistent, and decision-ready.

· This role will partner closely across the AI Business Solutions Customer Success Team, working with Unified Success, Business Strategy and Global Solution Architect teams to drive operational outcomes. It will also work with key partner organizations.

Key Responsibilities

Portfolio Intake, Triage & Prioritization

· Design and operationalize the end-to-end intake process for Priority Cohort and other GSA initiative requests (channels, required information, routing, and status visibility).

· Facilitate triage with leaders and stakeholders: prioritize work, clarify outcomes and scope, confirm owners, and maintain a transparent portfolio backlog.

· Publish portfolio-level intake and throughput reporting (new requests, aging, capacity signals) and recommend operating model improvements.

Project Framework, Planning & Governance

· Establish standard project artifacts (charter, success criteria, deliverables, milestones, RACI, comms plan) and coach project leaders on consistent usage.

· Build and maintain integrated plans/work-backs for Priority Cohorts and other initiatives, track milestones, dependencies, and critical path items.

· Facilitate governance forums and reviews: drive action/decision capture, manage change control (scope/timeline), and ensure follow-through to closure.

Portfolio Reporting, Executive Narratives & Communications

· Produce weekly/monthly portfolio and Priority Cohort status reporting (progress vs plan, health, key deliverables) with consistent definitions and templates.

· Maintain RAID and dependency views; highlight trends, emerging risks, and cross-team blockers with recommended mitigations and asks.

· Own work-backs for recurring executive communications: collect inputs, drive review checkpoints, and publish leadership-ready narratives and scorecards.

· Support planning motions (FY planning and in-year) by consolida

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