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Administrative Assistant/Receptionist-- Wholesale Department

Security Fence Company, a trusted name in fencing for more than 52 years, is seeking a motivated and highly organized Administrative Assistant to support our Wholesale Department and front office operations.

This role plays an important part in keeping our office running smoothly while also serving as the first impression of Security Fence Company for many customers, vendors, and visitors.

This is an active, hands-on role that supports multiple areas of the business and requires someone who enjoys being organized, helping others, and keeping things moving. We are looking for someone who enjoys working in a fast-paced, small-business environment where people wear many hats and step in wherever needed.

If you take pride in helping others, maintaining organization, and creating a welcoming experience for customers and visitors, we would love to meet you.

Key Responsibilities

Wholesale Department Administrative Support

• Assist with costing and job-related data entry
• Enter invoices and attach them to corresponding quotes or orders
• Monitor department email inboxes and route communications appropriately
• Work with the Wholesale Manager and sales staff on order adjustments and/or documentation
• Assist with residential and wholesale quotes when needed
• Provide general administrative support for the wholesale operations
• Supports additional administrative and operational functions beyond the wholesale department when required

Front Desk & Customer Interaction

This role also serves as the front office coordinator, ensuring visitors and callers receive a welcoming and professional experience. Because this role is often the first impression of Security Fence Company, a friendly, professional, positive, and customer-first attitude is essential. The person in this position represents our company to customers, vendors, and visitors every day.

Responsibilities include:

• Answer incoming phone calls and direct them to the appropriate department
• Greet customers, vendors, applicants, and delivery drivers
• Provide job applications to walk-in applicants
• Assist customers picking up materials or visiting the office
• Distribute incoming company mail
• Ensure visitors and customers are acknowledged promptly and assisted professionally

Accounts Payable & Documentation Support

• Match invoices with packing slips
• Copy and file packing slips
• Scan invoices and organize electronic records
• Distribute invoices to appropriate departments for approval
• Check email or fax for vendor invoices, questions, and discrepancies
• Maintain organized records for internal and external documentation

Accounts Receivable & Reporting Support

• Assist with the preparation of accounts receivable review reports
• Provide reports to the Wholesale Manager as requested
• Assist with daily delivery invoices when needed
• Track and organize credit/debit memos and related documentation

Financial Logs & Administrative Tracking

• Scan and send monthly credit card logs to the corporate office
• Track and organize receipts associated with credit card transactions
• Verify and match gas receipts with corporate reports
• Maintain mileage and fuel tracking logs
• Assist with reimbursement documentation when needed
• Enter Simple Swipe credit/debit payments as received

Production & Operational Support

• Record and track production schedule information
• Prepare and organize job documentation and cut sheets
• Prepare gate tags for orders and deliveries
• Assist with GEO tracker (fleet) updates and attach documentation when required
• Maintain organized project files and records

Office & Team Support

Security Fence Company operates as a team, and this position supports multiple departments as needed.

Responsibilities include:

• Office supply orderin
• Assisting with company mailings or employee distributions
• Supporting fellow department team members when they are out of the office
• Helping maintain an organized and professional office environment

At Security Fence Company, we value employees who understand that supporting the team sometimes means stepping in wherever help is needed.

Social Media & Company Image

• Prepare and post company social media content
• Help showcase company projects, team activities, and community involvement
• Assist with maintaining a positive and professional online presence

What We're Looking For

The ideal candidate is someone who:

• Enjoys wearing many hats and helping wherever needed, juggling multiple tasks.
• Maintains a positive attitude, calm, and professional demeanor
• Creates a welcoming and positive experience for customers and visitors
• Communicates clearly and professionally with coworkers and customers
• Works well in a collaborative team environment
• Maintains a high level of organization and attention to detail while consistently meeting responsibilities
• Takes initiative and looks for ways to help keep operations running smoothly
• Uses foresight to recognize risks and implement preventative solutions
• Demonstrates strong, clear, professional verbal and written communication skills
• Adapts easily to new technologies and digital tools

Qualifications

• Previous administrative or office experience preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Friendly, welcoming, and professional demeanor
• Ability to stay organized in a fast-paced environment
• Comfortable working with computers and office systems
• Experience with social media platforms is a plus

About Security Fence Company

Security Fence Company has proudly served the region for more than 52 years, providing high-quality fencing solutions for residential, commercial, and wholesale customers. We are a family-owned company that values teamwork, professionalism, and strong customer relationships.

Benefits:

• 401(k)
• Dental insurance
• Health insurance

• Vision insurance

   

Application Question(s):

• Please provide salary requirements for consideration

Experience:

• Front Office : 2 year (Preferred)
• Manufacturing Administrative Assistance: 2 years (Preferred)

License/Certification:

• Clean/Valid Driver's License (Required)

Work Location: In person