Job Information
JONES LANG LASALLE AMERICAS INC Retail Office Manager in PROVO, Utah
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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Retail Office Manager
Job Summary
Provide administrative support to the general managers, operations managers, other personnel on site, as well as oversee the office administration and provide support as needed. Employee will serve as a liaison between client contacts and vendors.
Estimated total compensation for this position:
$22.00 - $25.00 per hour
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .
Part time position: 20 hours per week
Job Responsibilities
Administrative Support
Track vacation, sick time and personal days for property employees.
Assist employees with benefit enrollment packages, annual reviews, and audit deadlines as necessary.
Organize and review "new hire" paperwork for property employees.
Prepare insurance claim forms and transmit to proper department as needed.
Update tenant and vendor certificates of insurance.
General filing.
Oversee incoming and outgoing packages, courier, faxes, work order escalation notices and ensure courtesy call backs for on-going tenant issues.
Prepare conference call minutes, staff meeting minutes, etc.
Order, maintain and manage office contracts (supplies, copier, commissary supplies, etc.).
Operations
Manage worker's compensation claim packages and files.
Assist Operations Department as needed in ensuring building inspections are license renewals occur on time.
Prepare contracts for vendors and assist in the RFP process.
Track contractors Certificates of Insurance.
Track legal correspondence and leases.
Assist in preparation of construction updates and agreements.
Review security reports for accuracy.
Update property emergency manuals.
Manage tenant communications including tenant move-in orientation and tenant move-out process.
Accounting
Prepare bi-weekly payroll.
Assist... For full info follow application link.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified e mployees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.