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Administrative Coordinator- INTERNAL ONLYLocationUS-NY-PotsdamID2026-1296Position Type StaffRemote NoVisa Sponsorship Eligible NoHybrid Role NoPay RangeUSD $19.78 - USD $22.18 /Hr.Overview This posting is for internal applicants only. Assist the Program Directors of the EMT, PT, PA, and OT programs in managing and operating the graduate program. The Administrative Coordinator will work cross functionally with multiple academic and administrative offices and will help sustain a welcoming, professional, and collaborative work culture and environment. Provide excellent customer service to all faculty, staff and students and guests of the department. Primary areas of responsibility for this position include: collaboration with graduate student admissions, recruiting, and support; new staff and student orientation and all phases of office administration.General Purpose: The Administrative Coordinator is responsible for providing a wide variety of clerical, secretarial and receptionist support for the department, department team members and the students associated with the department.Responsibilities General Department Operations* Supporting and implement the day-to day operations of the department. (see department specific operations)* Serve as a point of contact for department and respond to changing situations with flexibility, including reprioritizing work as needed.* Schedule appointments/meetings and maintains calendars as required.* Organize and maintain files/records.* Manage communications including telephone, mail, web, email and meeting minutes.* Create, proof and distribute departmental correspondence, reports, memos, and related departmental documents.* Purchase supplies and maintain department inventory.* Ensure the accuracy of printed and online materials and program information. * Prepares graduate program information for the department website posting and ensure updates each semester.* Process inquiries and applications in PeopleSoft.* Oversee general operations, including processing and maintaining paperwork, records, and files required to support the departments and programs.* Direct phone calls, creates documents and correspondences and makes travel arrangements.* Demonstrates initiative in making decisions without direct supervision.* Implement improvements to workflows and processes for greater efficiency.* Manage financial processes, including purchase requisitions, performing P-Card reconciliation, budget file organization, and preparation of monthly budget reports.* Maintain and process student applications/departmental records, including corresponding related to acceptance, wait list, and rejection letters.* Provide guidance to students and faculty on policies, procedures, and graduation requirements.* Maintain confidentiality in all aspects of work.* Provide reception coverage including phone, visitor assistance, and communication with internal and external entities including clinical sites.* Assist with scheduling travel arrangements.* Prepare purchase requisitions and correspondence with limited instruction.* Monitor and maintain department budgets.* Participate in event planning and program implementations.* Provide oversight and training for work study students in general office procedures; monitor work for accuracy and completeness.* Update department website.* Assist with other projects, administrative duties, and initiatives as assigned.Graduate Admissions & Clinical Education SupportGraduate Admissions Support* Review graduate applications within Centralized Application Service (CAS) and ensure alignment with program admissions criteria.* Assign qualified applicants to appropriate faculty reviewers and support committee review processes.* Compile and maintain admissions data to support decision-making and trend analysis.* Participate in scheduled admissions committee meetings across PA, PT, and OT programs.* Coordinate admissions int