Job Information
Oakland Family Services Executive Assistant in Pontiac, Michigan
Want to be a DIFFERENCE MAKER? *Join our team and BUILD BRIGHTER FUTURES. *
WHY WORK FOR OAKLAND FAMILY SERVICES?
We know that in order for you to do your best work and meet our mission, you must be able to be your best self. At Oakland Family Services (OFS), we care about our staff as people first. We treat our team members like family and understand the importance of their families at home. We recognize the significance of flexibility and work/life balance.
We also know that your success...is our success. That's why OFS not only honors the talent and experience you bring; we actively seek to develop it.
ABOUT OAKLAND FAMILY SERVICES
Oakland Family Services is a private, non-profit service organization serving our community and building brighter futures for more than 100 years. We proudly offer a continuum of prevention, education and treatment services that span the human life cycle.
OUR MISSION: Providing individuals and families the opportunity to build brighter futures.
OUR VISION: Communities of thriving individuals and families.
Between our strong commitment to our mission and a workplace culture that puts our staff first, we enrich the lives of those we serve, strengthen families, and build brighter futures for those we serve and those we employ.
ABOUT THE OPPORTUNITY/WORK
Serves as a liaison for the Board of Directors and provides support and superior customer service.
Responsible for all correspondence and coordination of meetings with the Board of Directors and its committees This includes scheduling meetings, tracking RSVP's, attendance, communication and correspondence, distribution of materials before and after the meetings, completing support activities such as preparation of agendas and handouts, signing out rooms and submitting tickets for room set-up, minute taking and coordinating food orders and set up.
Coordinate internal meetings and trainings, as assigned by President/CEO or Vice Presidents. This includes scheduling meetings, tracking RSVP's, attendance, communication and correspondence, distribution of materials before and after the meetings, completing support activities such as preparation of agendas and handouts, signing out rooms and submitting tickets for room set-up, minute taking and compiling information from any interactive activities/exercises and coordinating food orders and set up.
Provide executive level administrative support to the President and CEO with a high degree of initiative, confidentiality, and in a professional demeanor. Maintain poise to project professional image of the Office of the President/ CEO, with high energy, exceptional judgment, diplomacy, and creativity in work strategies.
Anticipate the President /CEO's needs for information/material for meetings, speaking engagements, and other purposes. Prepares and coordinates information to assist in the President's response to telephone calls, correspondence, and other requests.
Oversee the maintenance of CEO official records, files, reports, minutes and communications, ensuring quality and timeliness of content and activity.
Maintain Agency policies files in partnership with the Vice President of Administration -- formatting, archiving and updating the Agency Manual and in the related files in SharePoint. Prepare, send out and file policy attestations.
Prepares Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Establish and maintain strong and effective relationships with a