Job Information
City of Pocatello Fleet and Materials Coordinator in Pocatello, Idaho
This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2514865
Experience: Intermediate
Job Description {#job-description role="heading" aria-level="2" uw-rm-heading="level"}
The Fleet and Material Coordinator is a journey level position in the Fleet Division of Public Works responsible for city-wide fleet and material related procurement. The job determines material, equipment and vehicle purchase, replacement and/or repair needs. Work includes drafting purchase specifications, obtaining and evaluating bids, ordering supplies, materials and parts and performing cost analysis.
The job requires knowledge of automotive theories, principles and methods, equipment specifications, database management and procurement policies and procedures. The Fleet and Material Coordinator is responsible for ensuring accounts receivable and accounts payable related to Fleet services are correct and submitted to the Fleet Manager for processing. The Fleet Specialist is a member of the Fleet Advisory Board.
The job requires the ability to maintain a collaborative and cooperative working relationship with elected and appointed officials, other City employees, other organizations, and the general public.
The work environment includes an office and field environment. The field environment may include exposure to adverse weather conditions and working in construction and high traffic areas. The noise level is generally moderate.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Coordinates the procurement of vehicles, parts and hardware. Identifies, evaluates and prepares an analysis of equipment and vehicle needs. Drafts purchase specifications for a variety of fleet equipment such as vehicles, backhoes, loaders, and heavy duty street and construction equipment. Evaluates or coordinates evaluation of manufacturers and suppliers bid responses and may recommend bid award choices.
Oversees the bidding and/or ordering of supplies, materials, construction material (including asphalt, gravel, and fuel), and parts to ensure timely repairs. Functions as a liaison for the Fleet Division with other agencies and departments.
Evaluates equipment cost histories, physical condition and user needs to determine equipment purchase, replacement, and/or repair requirements. Proactively analyze fleet related data to manage and continuously improve fleet operations for optimal financial and operational performance.
Maintains the Fleet services database.
Coordinates with Departments to identify and coordinate departmental needs.
Assists other City departments with the development of specifications for vehicles and equipment.Arranges for the purchase and delivery of vehicles and equipment to all departments. Works with City Clerk to ensure that all vehicles and equipment purchased are licensed and registered.Coordinates with City Clerk to salvage and/or surplus used equipment and vehicles.
Ensures the proper functioning of the City\'s automated fueling system and accuracy of City-wide fuel consumption records by ordering fuel, compiling and maintaining records of tank information for EPA and DEQ regulations. Gathers data from fuel site transactions to prepare reports for City fuel usage by department, vehicle and employee. Works with the system manufacturer on system problems and enhancements. Responsible for coordinating the Fuel Management System, daily fuel inventory checks, input transaction data, monitor fuel logs and print usage reports. Responsible for fuel forecasting, billing appropriate user departments, completing reports, including environmental compliance reports.
Oversees capital projects fo r facilities and equipment under the purview of Fleet Services, including fuel islands, storage tanks, generators, washers, and the Fleet garage.
Performs other duties as assigned. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this position at any time.
Performs all work duties and activities in accordance with City policies, procedures, and safety practices.
ACCEPTABLE EXPERIENCE, TRAINING, LICENSES AND/OR CERTIFICATIONS
- High school diploma or GED; and
- Two (2) years experience in procurement, fuel site, and/or bidding is preferred;
- Idaho drivers license required.
An equivalent combination of education and experience that provides the required skills, knowledge and abilities to successfully perform the essential functions of the position may be considered.
CLASSIFICATION REQUIREMENTS\ The requirements listed below are representative of the minimum knowledge, skill, and/or ability required for an individual to satisfactorily perform each essential duty satisfactorily and be successful in the position.
Knowledge of:
Idaho bid laws and regulations;
Automotive theories,