Job Information
Robert Half Administrative Assistant in Pleasant Hill, California
Description
Robert Half's client is seeking an Administrative Assistant to join their team in Pleasant Hill, California. This role is 100% on site, M-F 8:30AM-5:30PM.
Be part of a fast‑paced medical environment where your organization and communication skills directly support patient care. This role is ideal for someone who enjoys being the central hub of operations—keeping workflows smooth, ensuring accuracy, and serving as a key connection point between the laboratory, medical offices, and couriers.
As an Administrative Assistant, you’ll work closely with the Administration Manager and laboratory staff to support daily operations, handle critical documentation, and ensure specimens and reports move efficiently and accurately. Your attention to detail and ability to juggle priorities will make a real difference every day.
What You’ll Do
Serve as a primary communication link between the laboratory, medical offices, surgery centers, couriers, and the Territory Sales Manager.
Ensure all laboratory documentation is accurate, complete, and processed correctly.
Answer incoming calls and provide timely, professional follow‑through.
Coordinate courier services, including arranging STAT pick‑ups when time is critical.
Print, review, and distribute daily laboratory reports via courier, fax, or mail.
Manage slide and paraffin block send‑outs for additional testing or external review.
Monitor and reorder requisition forms and office supplies before inventory runs low.
Prepare and distribute customized requisitions for individual clients.
Support client satisfaction by helping ensure the proper submission and receipt of specimens.
Maintain strict confidentiality and compliance with HIPAA guidelines.
Utilize the pathology LIS system (Winpath) and other office technologies with confidence.
Take on additional administrative projects as needed to support the administration team.
Why This Role Stands Out
You’ll play a hands‑on role in supporting medical professionals and patient outcomes.
The work is varied—no two days look exactly the same.
You’ll build strong relationships across clinical, administrative, and external teams.
Your organization and communication skills will truly be valued and visible.
This is a great opportunity for someone who enjoys detail‑driven work, thrives in a healthcare setting, and wants to contribute to a mission‑driven team. If you're interested in this Administrative Assistant position, please submit your resume today!
Requirements • At least 1 year of experience in an administrative or clerical role.
• Proficiency in scheduling and managing deadlines.
• Strong customer service skills with a detail-oriented approach.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent communication skills for interacting with offices and staff.
• Attention to detail when managing mail and materials.
• Familiarity with basic administrative tools and processes.
• Ability to work well both independently and as part of a team. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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