Job Information
University of Pittsburgh Manager of Administration and Special Projects in Pittsburgh, Pennsylvania
Manager of Administration and Special Projects
SVC Research - Pennsylvania-Pittsburgh - (26001815)
The Manager of Administration and Special Projects is responsible for overseeing the daily functions of the administrative team in the Office of the Senior Vice Chancellor for Research and managing a portfolio of cross-functional projects. This role combines hands-on administrative leadership with structured project management, including the planning and execution of both departmental and university-wide programs and events.
The Manager will provide direct oversight to two administrative staff members, ensuring efficient day-to-day operations, consistent quality of work, and adherence to established processes. The role also leads a variety of special projects from inception through completion, coordinating across departments, managing project teams, and overseeing planning to meet defined timelines, budgets and objectives.
This role requires a proactive leader with exceptional organizational, communication, and problem-solving skills. Candidates must also have experience in administrative management and project leadership, excellent multitasking abilities, and proficiency in project management tools and methodologies.
Key Responsibilities:
Lead and manage the administrative team, providing guidance, mentorship, and performance oversight.
Oversee day-to-day administrative operations, ensuring accuracy, timeliness, and alignment with organizational standards.
Plan, execute, and monitor special projects, programs, and events from inception to completion, ensuring alignment with strategic goals.
Collaborate with internal stakeholders to define project scopes, timelines, and deliverables.
Coordinate cross-functional teams with internal and external stakeholders, manage resources, and mitigate risks to ensure successful project outcomes.
Develop and implement process improvements to enhance administrative efficiency and project execution.
Prepare reports, presentations, and documentation to support executive decision-making.
At Pitt Research, we are dedicated to serving the University's researchers and scholars as they create knowledge and solve complex problems across a wide range of disciplines. For more information on Pitt Research, visit https://www.research.pitt.edu/ and watch the annual report video at https://pittresearchannualreport.com/.
The University offers comprehensive benefits to eligible employees. This includes health plans, retirement savings plans, 11 paid holidays, paid Winter Recess (Christmas Eve - New Year's Day), vacation, sick, and personal days. Additionally, education benefits are available to eligible employees, their dependents and spouse/domestic partner.
Job Summary
Plans, oversees, and assesses projects, reports, presentations, milestone deliverables, and events. Supervises team and conducts projects meetings and correspondences. Coordinates the operation of facilities and assists with prioritization of resources to meet project needs.
Essential Functions
•Manage the administrative function of a senior level university office.
•Manage projects, programs and events of varying scope and size.
•Supervise two administrative staff and ensure consistent, quality work and efficiency in operations.
•Collaborate with internal and external stakeholders of all levels.
Physical Effort
Light physical effort as position is mostly sedentary. May be required to occasionally travel on and off campus to meetings or events.
Assignment Category: Full-time regular
Job Classification: Staff.Supervisor - Projects
Job Family: Administrative Support
Job Sub Family: Program & Project Management
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 2
Will this position accept substitution in lieu of educa ion or experience: No
Work Schedule: Monday - Friday, 8:30am - 5:00pm
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: $65,000-$75,000
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
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