Job Information
Carnegie Mellon University Executive Assistant in Pittsburgh, Pennsylvania
Position Summary
The Executive Assistant supports the Chief Financial Officer in managing the operations, priorities, and daily rhythm of the CFO’s Office and the broader division. This role combines high‑level executive coordination with reliable operational and administrative support in a mission‑driven environment. The ideal candidate is organized, proactive, skilled at coordinating complex work across teams, and comfortable handling sensitive information with discretion.
Key Responsibilities
Executive Support & Coordination
Coordinate multi‑party and cross‑division scheduling on behalf of the CFO and monitor the CFO’s schedule for future conflicts.
Support the CFO’s time management by identifying sequencing needs and preparation requirements for upcoming commitments.
Coordinate scheduling and logistics for leadership meetings and quarterly financial reviews.
Ensure meetings are properly organized with the correct participants, objectives, materials, and supporting documents.
Maintain strict confidentiality in all executive matters and communications.
Division Operations & Communication Support
Maintain and update key internal reference materials, documents, and communication templates on on the division’s internal Wiki site or other shared platforms.
Assist with drafting and coordinating internal division communications and updates.
Support the organization and logistics of CFO-sponsored meetings and division gatherings.
Coordinate routine space-related requests and move logistics in partnership with Facilities and division leadership.
Administrative Processes
Submit purchase requests, travel requests, and expense reports in accordance with SEI policies.
Manage basic office support needs, including coordinating supply orders and ensuring essential materials are available for the division.
Maintain orderly administrative records and ensure documentation accuracy.
Professionalism & Confidentiality
Handle confidential information with discretion and good judgment.
Represent the CFO’s Office professionally in internal and external interactions.
Qualifications
Required
Associate’s degree
5–8 years of experience in executive support or administrative coordination
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Proficiency with office and collaboration tools (e.g., Outlook, Teams, SharePoint)
Demonstrated discretion in handling sensitive information
Preferred
Experience in higher education, research, nonprofit, or government-adjacent settings
Familiarity with purchasing, travel, or expense workflows
Experience supporting internal communications or maintaining shared information resources.
Joining the CMU team opens the door to an array of exceptional benefits.
Benefits eligible (https://www.cmu.edu/hr/benefits/eligibility/index.html) employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance (https://www.cmu.edu/hr/benefits/health-welfare/index.html) as well as a generous retirement savings program (https://www.cmu.edu/hr/benefits/retirement-savings/index.html) with employer contributions. Unlock your potential with tuition benefits (https://www.cmu.edu/hr/benefits/tuition/index.html) , take well-deserved breaks with ample paid time off (https://www.cmu.edu/hr/benefits/time-away/pto.html) and observed holidays (https://www.cmu.edu/hr/benefits/time-away/holidays.html) , and rest easy with life and accidental death and disability insurance.
Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team (https://www.cmu.edu/hr/work-life/support/family-child-care-resources/index.html) to help navigate childcare needs, fitness center access (https://athletics.cmu.edu/recreation/facilities) , and much more!
For a comprehensive overview of the benefits available, explore our Benefits page (https://www.cmu.edu/hr/benefits/index.html) .
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
Location
Pittsburgh, PA
Job Function
Executive Administrative Support
Position Type
Staff – Regular
Full Time/Part time
Full time
Pay Basis
Salary
More Information:
Please visit “Why Carnegie Mellon (http://www.cmu.edu/jobs/why-cmu/index.html) ” to learn more about becoming part of an institution inspiring innovations that change the world.
Click here (https://www.cmu.edu/jobs/benefits-at-a-glance/) to view a listing of employee benefits
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .
Statement of Assurance (https://www.cmu.edu/policies/administrative-and-governance/statement-of-assurance.html)
Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts (https://www.cmu.edu/jobs/external-applicants.html#job-alerts) through your candidate profile.
If your heart is in your work, come work with us. Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions – it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues – and you’ll have the satisfaction of delivering work that truly matters.
We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.
The future is awaiting your expertise and intellect. Come join the architects of what’s next. Apply now.
Learn more about Student Employment (https://www.cmu.edu/sfs/student-employment/index.html) .
Please see Faculty Careers. (https://www.cmu.edu/faculty-office/faculty-recruitment/faculty-careers.html)
For technical assistance, email HR Services (hr-help@andrew.cmu.edu) or call 412-268-4600.
If you are an individual with a disability and you require assistance with the job application process, please email Equal Opportunity Services (employeeaccess@andrew.cmu.edu) or call 412-268-3930.
Prospective Employee Disclosures (https://www.cmu.edu/jobs/disclosures/index.html)