Job Information
Pittsburg State University Financial Operations Specialist (Facility Operations) in Pittsburg, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13529527
Job Description\ Pittsburg State University is accepting applications for a Financial Operations Specialist in the Department of the Crossland College of Technology that is responsible for processing financial transactions, accounting, and some administrative duties for a variety of schools and areas within the Crossland College of Technology. Areas of responsibility include, but are not limited to, Automotive Technology, Construction, Engineering Technology, Graphic Communication, Technology & Workforce Learning, and the Deans Office.
Duties and Responsibilities
Financial Transactions and Accounting 60%
Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility
Prepares and maintains various records for a variety of separate accounts within the area of responsibility
Prepares monthly and quarterly budget reports
Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases, tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations
Monitors and reconciles 60-70 different procurement card accounts
Sorts all invoices and gets proper approval to be paid from various accounts
Processes travel for all staff and students within the area of responsibility
Tracks all income and expenditures and ensures deposits are made according to PSU policy
Processes customer payments and reconciles transactions for two-year automotive service center
Works with CCOT centers and managers to process contracts for non-PSU employees
Processes A/P invoicing for the use of CCOT vehicle fleet
Monitors and tracks scholarship expenditures
Provides financial data to CCOT Event Coordinator
Administrative Support 25%
Acts as direct contact for the Business Center within the Crossland College of Technology
Acts as the point of contact for Automotive Service Center customers
Collects, organizes, and composes correspondence; answers phone, responds to email, forwards messages, and schedules and confirms appointments
Maintains confidentiality of records
Assists CCOT students with purchasing items required for senior projects
Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
Knows and understands functions of the office and general policies and guidelines of the university
Supervision 10%
Hires, trains, and supervises the work of student assistants in the CCOT Business Center and performs other required line manager duties
Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace
Other 5%
Serves on committees as directed
Performs any other related duties as required or assigned