Job Information
University of Pennsylvania Grants Manager B in Philadelphia, Pennsylvania
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Grants Manager B
Job Profile Title
Grants Manager B
Job Description Summary
Primary purpose of this role is to support the research activities of Penn Dental Medicine. Responsible for the comprehensive management of a complex grant portfolio, including both pre-award and post-award activities. Oversees proposal and budget development, compliance, and monitors project financial activity. Collaborates with principal investigators to support strategic planning and communicates expertise and information for effective administration.
Job Description
Manage and direct proposal development, budget development and related pre-award issues for a varied sponsor portfolio including the NIH, foundations and clinical trial sponsors.
Advise investigators regarding actions needed to bring proposal into compliance and ensure Principal Investigators (PIs) are adhering to budgets and sponsor regulations.
Review funding opportunities, prepare proposal checklists, and assist in other proposal development activities.
Remain current in NIH guidelines and grant opportunities and educate the PIs regularly.
Manage and prepare financial analyses for faculty using financial portfolio sheets on a monthly basis in order for them to review/ensure the funds are allocated appropriately.
Monthly reconciliation of grant expenditures for compliance and take or recommend corrective actions as needed. This will be required for sponsored programs, pilot funds and discretionary funds in which reports will be sent to PI's on a monthly basis.
Manage post-award processes including account generation which includes monitoring FCOI in the RIA, RPPR/progress report submissions, closeout, monitoring and review of all charges to sponsored projects, and audit requirements for federal awards and enforcing compliance with other sponsor guidelines.
Complete budget and expense journal entries as needed.
Review and update other support pages as needed.
Oversee payroll on grants and work closely with the fiscal operations team to ensure accuracy of salary distribution, effort reporting and other payroll related issues which may require payroll reallocations.
Meet with Principal Investigators to review financial issues with their research programs and to secure their approval of reports.
Manage subcontracts and invoicing as well as monitoring RIS agreements with faculty.
Oversee other activities, including but not limited to effort reporting and Concur report reviews/approvals to ensure compliance with audit requirements.
Indirectly supervise PI support staff to ensure all grant activities are completed promptly and accurately.
Responsible for maintaining salary grids for faculty members and their research personnel .
Authorize Purchasing and Accounts payable transactions to ensure compliance with audit requirements.
Recommend and implement policies and procedures to ensure uniformity in reporting and compliance with University, School and sponsor. Exercise resource stewardship and report known or suspected irregularities.
Participate in the annual budget process and projections.
Other duties and responsibilities as assigned.
Qualifications
Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience is required.
Familiarity with university-sponsored research policies and related research management systems is preferred.
Experience with NIH and other federal granting agencies is required.
Proficiency with Microsoft Excel, Adobe, BEN Financials and Business Objects is preferred.
Excellent interpersonal, verbal and written communication, and critical thinking skills are required.
Working knowledge of Uniform Guidance is required.
Must possess the ability to work independently in a deadline-driven, multiple-priority work environment.
Familiarity with UPENN sponsored research policies and related financial system is preferred.
The candidate will possess strong organizational, data management and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
School of Dental Medicine
Pay Range
$76,000.00 - $90,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
The University of Pennsylvania’s special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.