Job Information
Commonwealth of Pennsylvania Clerical Assistant 2 (Nurse Scheduler) in Pennsylvania
Clerical Assistant 2 (Nurse Scheduler)
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Clerical Assistant 2 (Nurse Scheduler)
Salary
$36,108.00 - $53,105.00 Annually
Location
Allegheny County, PA
Job Type
Non-Civil Service Permanent Full-time
Job Number
N-2026-47545
Department
Department of Military & Veterans Affairs
Division
MV Nrsg Swvc
Opening Date
04/17/2026
Closing Date
4/21/2026 11:59 PM Eastern
Max Number of Applicants
25
Job Code
00102
Position Number
00239404
Union
AFSCME
Bargaining Unit
A1
Pay Group
ST03
Bureau / Division Code
00134980
Bureau / Division
Southwestern Veterans Center - Nursing
Worksite Address
7060 Highland Drive
City
Pittsburgh, Pennsylvania
Zip Code
15206
Contact Name
Natalie Fewell
Contact Phone
412.665.6706
Contact Email
nfewell@pa.gov
Description
Benefits
Questions
THE POSITION
NOTE: This posting will close on April 21, 2026 or after 25 applications are received, whichever occurs first.
The Department of Military & Veterans Affairs is searching for an independent, responsible candidate to fill our Clerical Assistant 2 position at the Southwestern Veterans Center in Pittsburgh, PA. This position is assigned to the Nursing Department as a Unit Clerk, ensuring adherence to HIPAA standards and works closely with Nursing Management to organize and provide high quality services to our Veteran population. This position is also responsible for preparing and posting work schedules for the Nursing Department.
The ideal candidate is well organized and has the ability to maintain file systems, business calendars and other important documents. Should be personable in nature to interact with managers, employees and clients in a positive way. Must have experience using software programs to manage digital filing systems or calendars. Must possess excellent written and verbal communication to type clear and concise documents like memos, emails and invoices. If this describes you apply today!
Click here (https://www.pa.gov/agencies/dmva/about-dmva) to learn more about the Pennsylvania Department of Military and Veterans Affairs.
DESCRIPTION OF WORK
The Clerical Assistant 2 in this position will provide administrative and clerical support to the nursing staff at the Southwestern Veterans Center. Responsibilities include coordinating and maintaining daily appointment schedules, creating reports, maintaining nursing files, and communicates with other departments on nursing business. This position is responsible for preparing and posting work schedules for the Nursing Department, a nswering telephone calls and emails, and typing reports, letters and other documents related to the nursing department. Participates in meetings, taking dictations and minutes, as required.
Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00239404)
Work Schedule and Additional Information:
Full-time employment, 37.5 hours per week.
Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
Shift may change based on operational need.
Telework: You will not have the option to telework in this position.
Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
Graduation from high school; or
An equivalent combination of experience and training.
Additional Requirements:
Two (2) years or more of experience working with software applications within the Microsoft package and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
The ability to work with various office equipment such as; scanner/printer/fax/computer/tablet/telephone/personal communication devices etc.
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Previous experience with Department of Health regulations to meet staffing ratios.
Previous experience completing scheduling for any type of business.
Previous experience using a scheduling software program.
Legal Requirements:
This position falls under the provisions of the Older Adult Protective Services Act.
Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
A conditional offer of employment may require satisfactory completion of a background check, PPD testing, and physical.
How To Apply:
Resumes, cover letters, and similar documents willnot be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers (https://www.pa.gov/agencies/hrmoa/resources/generative-ai-hiring-guidance) for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
See the total value of your benefits package by exploring ourbenefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
Additional Requirements: Do you have two (2) years or more of experience working with software applications within the Microsoft package, and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
Additional Requirements: Do you have the ability to work with various types of office equipment such as scanner/printer/fax/computer/tablet/telephone/personal communication devices etc.?
Yes
No
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05
Preferred Qualifications (not required): Do you have any experience in formatting excel spreadsheets with formulas?
Yes
No
06
Preferred Qualifications (not required): Do you have any experience completing a nurse staffing schedule?
Yes
No
07
Preferred Qualifications (not required): Do you have any experience with meeting Department of Health regulations for staffing to PPD (Patient Per Day) staffing ratios?
Yes
No
08
Preferred Qualifications (not required): Do you have any prior experience completing scheduling for any business?
Yes
No
09
Preferred Qualifications (not required): Do you have experience filling scheduling holes due to call offs, vacations, or illness?
Yes
No
10
Preferred Qualifications (not required): Do you have any experience using a scheduling software program?
Yes
No
11
Preferred Qualifications (not required): For how many people were you responsible for making a schedule?
0 - 10
11 - 25
26 - 45
46 - 70
70+
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov