Job Information
Southern New Jersey Perinatal Cooperative Accounts Payable Specialist in Pennsauken, New Jersey
Accounts Payable Specialist
Pennsauken, NJ (http://maps.google.com/maps?q=Pennsauken+NJ+USA)
Description
Fulltime Position - 40 hours
Salary Range - $48,000 - $52,000 per year
For over 40 years, The Cooperative has been at the forefront of developing innovative strategies in maternal and child health care. We work to improve the region’s health by educating communities, advocating for system improvements, and engaging with stakeholders. The Cooperative is a private, nonprofit 501(c)(3) coalition of healthcare professionals and consumers licensed by the New Jersey Department of Health as the maternal and child health consortium serving the seven counties of South Jersey.
The Cooperative is an equal employment opportunity employer. We welcome and encourage all qualified candidates to apply for employment with our agency without regard to abilities, age, race, ethnicities, gender identities, sexual orientations, religious and political beliefs, socio economic status, educational levels, military/veteran status, or any other characteristics.
The Cooperative offers a competitive benefit package:
Medical, Dental, Life Insurance
Id Theft & Legal Services
Pet Insurance
Critical Illness and Accident Plan
Free AAA Basic Membership
Generous Paid Time Off
10 Paid Holidays
Staff Development
Tuition Reimbursement
Employee Assistance Program
Flexible Spending Account
Dependent Care Account
401K – The Cooperative contributes 4% after one year of work anniversary
Our biggest perk“Summer Flex” and Hybrid Work Schedule
The AP specialist works closely with the Finance Department in day-to-day accounting functions, especially the processing of accounts payable.
Essential Functions:
Contribute to The Cooperative’s commitment to equity and continuous quality improvement that aligns with the agency’s mission, goals, and advancement. * Effectively cross-collaborate with agency staff, leaders, and board members to foster a comprehensive approach of information sharing, working committees, and collective representation. * Routinely disseminate relevant information, presentations, training, and learning opportunities for internal program and agency staff. * When applicable, participate in relevant staff development opportunities (trainings, summits, conferences, etc.) to increase skill development, elevate program goals, and engage staff members with timely key learnings. * Process, verify and reconcile invoices to monitor expenses *Reviews vendor invoices for accuracy, appropriate documentation, and approval prior to payment * Ensures accurate and timely payments, meeting the financial obligations of the agency * Research, resolves, and reconciles any discrepancies * Communicate with vendors and staff to maintain accurate financial records * Enters charges/invoices and reconciles the credit card statements, including service charges *Check all Purchase Order requests against receipts provided *Reviews accounts payable processes and procedures and makes appropriate recommendations *Responds to all vendor inquiries * Maintains all accounts payable reports, spreadsheets and accounts payable files * Assists Financial Accountants as necessary and provides supporting documents when needed * Assists staff with conference/workshop registration payments * Assists in preparation of 1099 forms * Ensures accurate filing of accounts payable related documents * Makes bank deposits * Controls petty cash & gift card distribution when needed * Orders and manages journal subscriptions and membership dues * Other duties as assigned
Requirements
High School Diploma, associate’s degree preferred
Five years’ experience in Accounts Payable
Knowledge of other accounting functions and/or finance
Familiarity with financial analysis
Familiarity with not-for-profit environment
Experience in accounting software, Blackbaud experience preferred
Knowledge of Microsoft software packages, including Excel and Word
Ability to work with minimal supervision
Strong analytical, communication, and interpersonal skills
Strong organization skills with attention to details
Valid driver’s license, car, and current insurance policy
Physical Requirements:
Must be able to see to read documents and hear well enough to communicate with others
Must be able to write, type on a computer, and use a telephone
Must be able to operate a motor vehicle
Must be able to lift 10 pounds
Additional requirements to be determined with input from Director and HR
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
Works in a climate-controlled professional office environment generally free from hazards and other adverse working conditions