Job Information
Insight Global Sr Payroll Tax Compliance Supervisor in Pasadena, California
Job Description
The Sr. Payroll Tax Compliance Supervisor oversees third party payroll tax processing to ensure accurate and timely paychecks, correct jurisdictional taxation, and on schedule tax filings and deposits. The role includes ongoing reconciliation of payroll tax data across pay periods, quarters, and year end, as well as monitoring payroll bank activity to verify sufficient funding and timely remittance of taxes managed through ADP’s tax services. This position is responsible for researching and resolving payroll tax issues, coordinating the setup of new tax jurisdictions, and ensuring accuracy of employee tax information within ADP’s payroll system.
This role offers an opportunity to lead the organization’s payroll tax compliance function, interpret evolving tax regulations, advise senior leadership, and contribute to initiatives involving mergers, acquisitions, and organizational restructuring.
D2D Details:
• Hybrid schedule: 2 days onsite in Pasadena, CA; 3 remote
• Hours: 8-5 pm pst
Essential Duties & Responsibilities:
• Conduct regular reviews of payroll tax records to identify discrepancies and ensure regulatory compliance.
• Oversee multi state payroll tax administration with progressively advanced responsibility.
• Manage setup and closure of payroll tax accounts and maintain accurate logs for jurisdictions, notices, and access credentials.
• Serve as the primary subject matter expert for payroll and payroll tax matters.
• Utilize tax related systems such as ADP SmartCompliance and maintain strong Excel proficiency.
• Coordinate with ADP and tax agencies to research and resolve tax tracers and discrepancies.
• Support payroll staff with complex payroll issues, tax analysis, data corrections, and adjustments.
• Work with legal teams to register new entities with state authorities.
• Respond to tax agencies regarding items not processed by ADP.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
Requirements:
• Strong understanding of both outsourced and in house payroll systems and related applications.
• Proven ability to perform detailed analytical work.
• Extensive experience in payroll tax administration with increasing responsibility over time.
• Skilled in evaluating complex payroll tax matters, identifying patterns, and recommending effective solutions.
• Proficient with payroll software and associated tools; experience with widely used systems such as ADP is preferred.
• Comprehensive knowledge of federal, state, and local payroll tax regulations in a multi state, multi location environment.
• Experienced with tax related applications such as ADP SmartCompliance and advanced in Excel.
• Background supporting high volume or larger employers.
• Familiarity with tax rules affecting foreign national employees. Pluses:
• Exposure to ex-patriot and international payroll processes.
• Professional certifications such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) reflect expertise in payroll and payroll tax administration.