Job Information
Scion Lease Administrator in Orange, California
Overview
The Lease Administrator supports the management of a large real estate portfolio by analyzing and interpreting lease agreements, maintaining lease administration systems, and ensuring accurate tracking of key lease terms, payments, and compliance requirements. This role works closely with accounting, landlords, and internal stakeholders to verify rent and CAM charges, maintain documentation, and support lease-related processes across the portfolio.
Responsibilities
•Lease analysis and interpretation, especially surrounding maintenance
responsibilities, CAM definitions and caps, rent increases,audit rights,etc.
•Review rent statements andcommonarea expenses, verifying for accuracy and
balancing statements.
•Scan, abstract and bookmark new leasesin preparation foruploadinto lease
administrationsoftware.
•Accuratelyinput andupdatemajor lease pointsand key lease datesinlease
administrationsoftware. Maintain lease administrationdatabaseat all times for
accuracy and changing priorities.
•Createand maintainboth electronic files andhard copyfolders forleases and
othercriticaldocuments and file all necessary documents regularlyand timely.
•Coordinate real estate document execution process, including document
execution and tracking through counter-execution and return.
•Maintain invoice filesandwork withAccounting Departmentextensivelyto
ensure timely payment.
•Accurately track payments for construction,construction management,
architecturalservicesand legal invoices,andprovide regular reports.
•Accurately maintain and track rent roll for portfolio exceeding450locations.
•Interact with landlords verbally and through correspondence on a regular basis
to discuss rent, charges, notices, payment methods, discrepancies and
reconciliations.
•Train, guide and support other Lease Administrator staff to enable accuracy,
efficiency and success of entire department.
•Request, maintain and upload Business Licenses,Certificates of Occupancy,and
other permits.
•Prepare check requests for certain invoices.
•Assist with other tasks as they arise, related to new offices, real estate
committees, facilities, etc.
Qualifications
Proficient with business computer programs, with solid skills and experience in:
•Microsoft Word
•Microsoft Excel
•Adobe Acrobat Professional
•Database softwareor leasing software
•Internet browsers and search engines
Excellent organizational skills
Strong detail orientation
Excellent written and verbal communication skills
Self-starting
Prioritization ability
Strongfollow through
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Job Locations US-CA-Orange
ID 2026-23558
Category Corporate Support
Position Type Regular Full-Time
Company Brand Western Dental & Orthodontics
Min USD $75,000.00/Yr.
Max USD $85,000.00/Yr.