Job Information
Robert Half Payroll Specialist in Ontario, California
Description
We are an exciting company located in Ontario, CA seeking an experienced Payroll Specialist to join our accounting/HR team. This role plays a critical part in ensuring accurate and timely payroll processing while maintaining compliance with federal and California labor laws.
This is a great opportunity for a detail-oriented professional who thrives in a deadline-driven environment and enjoys working cross-functionally.
Position Overview
The Payroll Specialist will be responsible for processing full-cycle payroll, maintaining payroll records, and ensuring compliance with all applicable regulations. The ideal candidate has experience handling multi-state payroll (California preferred), payroll tax filings, and employee deductions/benefits administration.
Key Responsibilities
Process weekly or biweekly payroll for hourly and salaried employees
Maintain accurate payroll records and employee data
Ensure compliance with federal, state, and local payroll regulations
Prepare and submit payroll tax filings (federal and CA)
Reconcile payroll reports, benefits deductions, and garnishments
Respond to employee payroll-related inquiries
Prepare payroll journal entries and assist with month-end close
Manage PTO tracking and accrual calculations
Support audits and year-end processes (W-2s, 941s, DE9/DE9C, etc.)
Requirements
Qualifications
3+ years of payroll processing experience
Strong knowledge of California labor laws and payroll compliance
Experience with payroll systems (ADP, Paychex, UKG, Ceridian, or similar)
Proficiency in Excel (lookups, formulas, data reconciliation)
Strong attention to detail and confidentiality
Ability to meet strict deadlines
CPP certification is a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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