Job Information
Robert Half Legal Secretary in Oakland, California
Description
We are looking for a highly organized and detail-oriented Legal Secretary to support attorneys for a growing law firm in Oakland, California. This role involves handling a variety of administrative tasks, ensuring compliance with court procedures, and maintaining accurate documentation to facilitate seamless legal operations. The ideal candidate will have a proactive approach, strong communication skills, and the ability to thrive under deadlines. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans.
Responsibilities:
• Draft, revise, and proofread legal and non-legal documents, including correspondence, pleadings, memoranda, and presentations.
• Format court filings in compliance with local, state, and federal rules, and prepare tables of authorities and contents using specialized software.
• File legal documents with courts and administrative bodies, including managing electronic submissions as required.
• Coordinate service of subpoenas and pleadings, ensuring timely delivery and proper procedures.
• Organize case files, binders, and other legal materials in collaboration with the Records Department.
• Schedule and manage meetings, teleconferences, travel arrangements, and firm-wide calendars.
• Track and manage multiple projects while maintaining accuracy and meeting deadlines.
• Input attorneys’ billable hours and facilitate timely review of billing statements.
• Proofread documents for grammar, formatting, and compliance errors, ensuring high-quality outputs.
• Provide backup support during absences and assist attorneys with business development initiatives.
Requirements • High school diploma required; Bachelor’s degree preferred.
• Minimum of five years of civil litigation experience, including discovery and motion practice.
• Familiarity with California state and federal court procedures; appellate experience is a plus.
• Proficiency in Microsoft Office 365, Adobe, and legal software such as iManage and Best Authority.
• Exceptional organizational skills and attention to detail, especially with grammar and formatting.
• Ability to manage multiple tasks under pressure in a deadline-driven environment.
• Strong customer service and communication skills, with a proactive and collaborative mindset.
• Experience with e-filing, calendar management, dictation, and document formatting tools such as tables of contents.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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