Job Information
Aston Carter Sales Administrative Assistant in North Miami, Florida
Job Title: Sales Administrative AssistantJob Description
We are seeking a detail-oriented Sales Administrative Assistant to join our team. The role involves reviewing electrical drawings to perform take-offs for lighting fixtures, ensuring timely order entry and processing, and maintaining communication with contractors regarding order status. The ideal candidate will have strong computer skills and be adept at using Bluebeam software, Excel, and PDF manipulation.
Responsibilities
Review electrical drawings to count lighting fixtures for projects.
Ensure orders are entered and processed in a timely manner.
Look up existing orders to check backorder status.
Maintain communication with contractors, advising them on the status of existing orders.
Create lighting submittals to be sent to contractors for approvals.
Review approved lighting submittals to ensure orders meet client expectations.
Communicate with vendors and contractors regarding stock status and shipping dates.
Essential Skills
Strong customer service skills.
Proficiency in data entry and order entry.
Knowledge of Excel and PDF manipulation.
Experience with administrative support and customer support.
Comfortable speaking with general contractors.
Additional Skills & Qualifications
Open to motivated recent college graduates.
1-2 years of retail experience in sales or customer service.
Good communication skills.
Strong organizational skills.
High School Diploma.
Work Environment
The position is full-time, Monday to Friday, from 9am to 5pm.
Job Type & Location
This is a Contract to Hire position based out of North Miami, FL.
Pay and Benefits
The pay range for this position is $19.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in North Miami,FL.
Application Deadline
This position is anticipated to close on Mar 13, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.