Job Information
Old Dominion University Office Manager and Graduate Program Assistant in Norfolk, Virginia
Posting Details
Working Title Office Manager and Graduate Program Assistant
Position Number 00598A
Department ELEC & COMP ENGINEERING
Location Norfolk, VA
Type of Position Classified
Type of Job Full Time
EEO Category F Administrative Support (Clerical & Sales)
Job Description
To serve as the Office Manager and Graduate Program Assistant. To provide program and administrative support to the Department Chairman, graduate program directors and faculty members of the Electrical and Computer Engineering Department for all clerical/administrative activities related to the office and graduate program management and operations. Supervise and coordinate the workload of support staff, including student workers
Type of Recruitment
Knowledge, skills and abilities
Strong knowledge of customer service, problem resolution and management techniques for effective and successful departmental operations. Considerable knowledge of standard office software to include Microsoft Office Suite. Considerable knowledge of administrative policies and procedures. Demonstrated effective oral and written communication skills. Demonstrated time management and organizational skills. Demonstrated proofreading skills. Demonstrated ability to complete work assignments in a timely fashion while multi-tasking. Demonstrated ability to lead and direct the work of others. Demonstrated ability to work with the department’s constituents, and to communicate in a multicultural environment.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable experience providing administrative support to a Department Chair or unit director level position. Some supervisory experience
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some experience working in a higher education environment.
Some experience as an office manager.
Working knowledge of the development and maintenance of social media platforms to include websites, Facebook, Twitter, Instagram and LinkedIn.
Conditions of Employment
This is on campus position.
Annual Salary/Hourly Rate Salary range between $ - 33,828 and 47,500
Posting Detail Information
Job Requisition Number S03255
Job Open To General Public
Open Date 03/20/2026
Close Date 04/03/2026
Open Until Filled No
Special Instructions Summary
Please upload resume and cover letter.
Criminal Background Check The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.
Alternative Hiring Process
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Yellow Layoff Form
Blue Layoff Card
AHP Letter