Job Information
Mark Cerrone, Inc. Billing Administrator in Niagara Falls, New York
Niagara Falls. Mark Cerrone. Billing Administrator. $65,000 - $70,000/year
JOB SUMMARY The Billing Administrator is responsible for the preparation of construction contract billings and related financial documentation and processes as a member of the Billing Group in the Accounting Department. Billing Administrator works with Project Management Teams, Contracts Department and Senior Management to ensure that all internal contract documentation, subcontractor required contract submissions, including but not limited to AIA-style payment applications, subcontracts, change orders, lien waivers, and other transmittals, are properly accounted for and processed timely with a particular focus on compliance issues to payment processing, including D/M/WBE and EEO requirements. Billing Administrator provides training and support to Billing Clerks.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES * Role is a gatekeeper between project management and accounting departments. * Manages Billing Calendar to track all project billings from draft through final submission to owner/client. * Utilizes Viewpoint Construction Accounting / Project Management software to manage work. * Prepares monthly project specific payment application folder to track projected revenues to costs. * Works with project management team to finalize all contract change orders as well as subcontractor changes necessary to close to monthly billing cycle. * Submits monthly payment application folder to Senior Management for review and approval. * Works with accounting department personnel to provide accurate Accounts Receivable tracking and contract compliance information. * Track lien notices of subcontractors, answer inquiries from vendors, maintain good communication with suppliers. * Reviews, prepares, and/or coordinates the completion and submission of all documents required by the owner/client to complete a payment application including, but not limited to, subcontract certified payrolls, insurance submissions, minority participation forms, EEO utilization forms, and lien waivers. * Uses third-party tracking software as required on a project-by-project basis. * Processes Pending Change Orders into owner/client issued Approved Change Orders to maintain accurate contract values and to facilitate timely billing. This includes budget review for changes and change orders to existing subcontracts. * Prepares Subcontract Application Worksheets and creates unapproved SL billings for processing to Subcontractors.
KNOWLEDGE AND SKILL REQUIREMENTS Minimum Associates Degree in Accounting or Business Administration and 4+ years of paid construction accounting, contract or project administration experience. Fluency in construction accounting concepts including accruals, deferrals, and revenue/cost recognition is required. Must be highly organized and capable of handling 30+ contracts on monthly basis. Effective time management skills and ability to work independently with exceptional efficiency.
NYS Notary Public accreditation required.
Follow link to apply through Indeed.com: https://www.indeed.com/cmp/Mark-Cerrone/jobs?start=0