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Position DetailsPosition InformationRecruitment/Posting Title Executive Assistant to the Dean Job Category Staff & Executive - Administrative & Support Department School of Criminal Justice OverviewRutgers School of Criminal Justice was founded almost fifty years ago, and ever since we opened our doors, we have been recognized as among the leading programs in the field. Over the years, our faculty have made significant contributions to criminal justice policy and criminological theory, and our graduates have taken their places among the most productive and well-respected scholars in the field. Today, studies show that we continue to rank among the top criminal justice programs nationwide, with special regard for our graduate programs. Posting SummaryRutgers University- Newark (RU-N), an urban public research university anl anchor institution, located in Newark, New Jersey, a city of promise is seeking an Executive Assistant. Reporting directly to the Dean, this position provides confidential executive assistance for the Dean's Office. The incumbent is the primary representative of the Dean supporting the cohesive team of students, faculty and staff serving the educational and research mission of the school. This position is responsible for the following and not limited to: - Oversees and manages the daily operations of the Office of the Dean;- Serves as the primary point of contact for all internal and external constituencies;- Maintains and updates the school's website and oversees coordination of all marketing publication materials;- Acts a liaison to committees and research teams and supports special projects under the guidance of the Dean;- Provides administrative support to all functions of the office including assistance to fundraising processes and alumni activities;- Acts as main contact for all room scheduling;- Works with creativity, driven and community oriented;- Manages multiple tasks with completing deadlines;- Provides administrative and technical assistance on a wide range of special projects as assigned by the Dean. FLSA Nonexempt Grade 05 Salary Details Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer InformationThe final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. BenefitsRutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:- Medical, prescription drug, and dental coverage- Paid vacation, holidays, and various leave programs- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options- Employee and dependent educational benefits (when applicable)- Life insurance coverage- Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work ArrangementConsistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP QualificationsMinimum Education and Experience- Requires a Bachelor's degree or an equivalent combination of education and/or experience;- Also requires two years of relevant work experience in an administrative function, excellent communication and interpersonal skills, and a professional attitude for using typical office computer programs; Certifications/Licenses Required Knowledge, Skills, and Abilities- Must be able to handle sensitive information and maintain confidentiality, friendly and professional demeanor and appearance, with a focus on customer satisfaction and problem resolution;- Proficiency in MS Windows Operating System, Worl, PowerPoint, Excel and Outlook; excellent organizational skills, attention to detail and accuracy;- Individual must be self-reliant, an independent worker and thinker, and exercise sound professional judgment;- Requires excellent written and oral communication skills and the ability to wore with a variety of offices;- Manages multiple priorities simultaneously and adhere to tight deadlines;- Requires strong attention to detail and ability to think logically and rationally;- Must possess the ability to remain friendly, calm, composed, collegial and flexible in a sometimes hectic, and often pressure work environment. Preferred Qualifications- Strong proficiency with the financial systems (Oracle Financial and Expense Management System, SciQuest Procurement, etc.);- Knowledge of university policies and procedures including invoice/payment processing, preparing travel and business reimbursements and other administrative functions;- Proficiency with WordPress and Adobe Professional is highly preferred;- Familiarity and comfort with a college and university setting is highly preferred;- Experience with posting material on social media (Hootsuite, Facebook, Instagram, LinkedIn, etc). Equipment Utilized Physical Demands and Work Environment Special Conditions Posting DetailsPosting Number 26ST0587 Posting Open Date 03/25/2026 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment ScreeningsAll offers of employment are contingent upon successful completion of all pre-employment screenings.Immunization RequirementsUnder Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.Equal Employment Opportunity StatementIt is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statementIt is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement