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Job Description

The Scheduling & Admission Planning Supervisor is responsible for the day-to-day oversight, coordination, and optimization of operating room scheduling and admission planning operations. This role ensures the accuracy, timeliness, and integrity of the surgical schedule, while aligning staffing, resources, and workflows to support safe, efficient, and patient-centered care.

Working in close collaboration with the Scheduling Operations Manager, this role supports operational execution, staff supervision, and workflow standardization. The Supervisor serves as a frontline leader, ensuring adherence to departmental expectations, resolving scheduling conflicts, and driving continuous improvement in scheduling practices.

Qualifications

• High School Diploma, bachelor's degree preferred

• Previous scheduling experience preferred

Responsibilities

• Reviews surgery schedule for procedure and case length accuracy

• Oversees timely completion and release of the next day final schedule in accordance with departmental deadlines

• Collaborates and communicates with respective departments and offices in resolving booking, scheduling and equipment conflicts

• Ensures a positive, service-oriented environment and helps clinical partners including nursing, physicians and office staff

• Coordinates and communicates daily staffing assignment and tracks staff productivity

• Capable of covering unit responsibilities as needed

• Coordinates and communicates daily staffing availability including coverage for weekends/holidays for the Control Desk

• Supports successful workflow adoption by reinforcing staff to understand and supply supplemental training. Where applicable, tracks completion of training module.

• Fosters a collaborative environment and positive staff relationships that drive efficient, patient centered surgical booking services

• Communicates any updates needed in physician booking privileges with DTP and Medical Staff Office

• Ensures a positive, service-oriented environment and helps clinical partners including nursing, physicians and office staff

• Reports shortages of supply inventory and departmental equipment needs in a timely manner

• Provides direct supervision, coaching, and support to scheduling and admission planning staff

• Reinforces performance expectations, accountability, and service standards

• Participates in staff evaluations, performance management, and competency validation

• Assists in optimizing and sustaining effective OR workflow management

• Capable of covering for Scheduling Operations Manager as needed

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64526.72 - $67349 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.