Job Information
Educational Alliance, Inc. Program Coordinator (Temporary) in New York, New York
Salary Range: $22.00 To $26.50 Hourly
Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization, and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement.
Early Childhood at Manny Cantor Center is an inspired, responsive and progressive preschool serving children ages 0-5 years old, built on the following principles: all children are competent, capable, and curious; all families have something to contribute; we are stronger together. Our pioneering blended-funding model incorporates Head Start, Early Head Start, Universal Pre-K and tuition funding to serve all families on the Lower East Side and beyond.
Inspired by the schools of Reggio Emilia, our classrooms are joyful and nurturing learning environments that foster inquiry, exploration and reflection. With the support and supervision of our Associate Directors of Education, our teachers work collaboratively with children to co-construct a curriculum that draws inspiration from children’s interests and the world around us
We are seeking a temporary Program Coordinator to provide programmatic, managerial and operational support for Early Childhood at Manny Cantor Center.
RESPONSIBILITIES
Enrollment, Registration and Compliance Paperwork
Support families through the enrollment process by supporting them in completing all required paperwork for registration
Collaborated with the Director of Operations to ensure all required paperwork has been submitted for health and wellness compliance
Maintain documentation of fire drills and lockdowns
Work with the Director of Operations to keep and up to date and complete allergy list for student’s by each floor
Work with families when they need specific allergy paperwork that needs to be filled out by the student’s doctor.
Maintain an incident report binder on each floor and ensure that all incident reports are completed correctly
Interactions with Staff, Children and Families
Build respectful and reciprocal relationships with families to be able to answer questions about program services and supports
Maintain and adhere to confidentiality practices to support family’s privacy and well-being
Maintain all responsibilities of Mandated Reporting
Supports families in the completion of ASQs at the beginning of school
Work alongside the Admissions Manager to plan and execute one school wide family event a quarter and support any family engagement initiatives that are laid out by the school administration.
Administrative Support
Manage and maintain up-to-date physical and digital files for all children, as required by Head Start/Early Head Start/UPK/Early Learn/CACFP/DOH/DOE
Update family case notes, class rosters and attendance in compliance with our funding requirements as needed
Support logistics and day-to-day operations of Early Childhood program, including answering phones, scanning, filing, faxing, copying, and answering the door
Create and translate flyers, forms, and mass emails to provide information about program events and relevant opportunities to families
Create effective and efficient organizational system for Early Childhood Office. Organize physical space in a way that is accessible and systematized
Ensure that weekly information to families is up to date (menus, special announcements, etc)
Complete daily attendance check for classrooms and outlog for classes leaving the premises
Responsible for staff/outside provider sign in/out sheets – scanned and uploaded to drive monthly
Daily Classroom check – check attendance board to match Ipad and #s by 10:00
Check aftercare #s and provide to Ops for aftercare coverage
Ensure that all information in Child Plus is up to date
Work with the Data Manager to complete any vendor portal updates, record attendance and enroll students – daily/weekly
Work with the Operations Coordinator to keep the supply closet stocked appropriately for staff and students
Operational Support
Maintain up-to-date knowledge on agency and department program plans, policies and procedures
Work with the Director of Operations to complete any school operations tasks as necessary
Other
Attend staff meetings, professional development, program enrichment and other events as assigned (sometimes outside of work hours)
Perform other duties and responsibilities as assigned
QUALIFICATIONS
Experience in school operations and demonstrated knowledge of working with families of diverse socio-economic backgrounds required
Bachelors Degree and Knowledge of Early Childhood Education preferred
Knowledge and use of MS Office Suite and advanced computer literacy
Knowledge of data entry and ability to learn and adapt to various computer systems
Strong document management and maintenance skills
Ability to read, write and communicate in English
Strong oral and written communication with parents, children and co-workers
Excellent interpersonal skills
Actively participate in community and program events
Knowledge of DOH, Head Start or NYCDOE regulations and policies
Bilingual English/Chinese(Mandarin or Cantonese) or English/Spanish a plus
Benefits
Generous PTO Policy
Competitive Salary
Medical & Dental Insurance
Pension Plan
403b Retirement Plans
Discount Perks for Movies, Broadway Shows, and Amusement Parks, etc.
Free Gym Membership to our MCC Fitness & 14TH ST Y Gym
Discounts to programs at Educational Alliance
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position.
EEO INFO
Educational Alliance is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, marital status, disability status, veteran status, or any other characteristic protected by applicable federal, state, or local law.
For further information about Educational Alliance, please visit https://edalliance.org.