Job Information
UNIVERSITY OF TEXAS AT AUSTIN Office and Operations Coordinator, UTNY, Moody College of Communication in New York, New York
Operational together with the UTNY staff and administrative support to program leadershipTroubleshoot any facility-related issues and oversee relationship with building managementTrack and replenish office/pantry supplies; monitor and purchase student snacks; order food and manage setup and breakdown ofprogram-relatedeventsManage outside vendor relationships with cleaning, water delivery,catering,and other professional servicesCollaborate with Austin-based financial services staff on billing, receivables and pro card and student travel cardreconciliationsServe as point of contact and coordinator for UT Austin staff and facultyGreet and provide tours to students, families, potential donors, campus colleagues and other guests who stop by UTNY with or without notice Manage student rental of clothing from the UTNY OutpostPitch in occasionally withlight cleaning (e.g., wipe down surfaces, load dishwasher)Troubleshoot technology issues and coordinate solutions with UT Austin based IT staffand providersWork with UT Austin staff to coordinate shipping and ordering of printing jobs, HR paperwork, and student certificates of completionTrain faculty and staff on technology equipment to ensure a full functional classroom. Troubleshoot as issues ariseCode and distribute access cards for students, faculty, guests, and staffResponsible for opening and closing the UTNY Center and managing security system processes and proceduresPurchase tickets for student activities and events, and overseebilling associated with those purchasesManage, coordinate, track, and provide on-site assistance for internal and external space rental eventsPlan program-related events including but not limited to career fairs, day trips, speaker panels, networking events, etcCorrespond with outside vendors to coordinate quotes and paymentReport creation and simple data analysisMaintain and update alumni trackerPost information regarding early career job opportunities for alumniInput and format information regarding available internships (roundups and partnerships)Update and post announcements on Canvas pageHandle and track sensitive student informationMaintain and upkeep automated systemsOther duties as assigned