Job Information
UNIVERSITY OF TEXAS AT AUSTIN Office and Operations Coordinator, UTNY, Moody College of Communication in New York, New York
Facilities and OperationsOperational support in assistance of program leadershipTroubleshoot any facilities-related issues and oversee relationship with building management Track and replenish office/pantry supplies; monitor and purchase student snacks; order food and manage setup and breakdown of on-site events Manage outside vendor relationships with cleaning, water delivery, special events, and other professional services Collaborate with Austin-based financial services staff on billing, receivables and pro card and student travel card purchases Serve as point of contact and coordinator for UT Austin staff and faculty Greet and provide tours to students, families, potential donors, campus colleagues and other guests who stop by UTNY with or without notice Manage student rental of clothing from the UTNY Outpost Conduct light cleaning (e.g., wipe down surfaces, load dishwasher) Troubleshoot technology issues and coordinate solutions with UT Austin based IT staff Work with UT Austin staff to coordinate shipping and ordering of printing jobs, HR paperwork, and student certificates of completion Manage on-site technical equipment, training faculty and ensuring classrooms and fully functional Code and distribute access cards for students, faculty and staff Responsible for opening and closing the UTNY Center and managing security system processes and procedures Assist with events, data tracking, and information management Purchase tickets for student activities and events, and oversee billing associated with those purchasesCoordinate on-site events, including those of external groups and any UTNY on-site events (e.g., speaker panels, networking events, career fairs)Correspond with outside vendors to coordinate quotes and paymentReport creation and simple data analysisMaintain and update alumni trackerPost information regarding early career job opportunities for alumniOversee Airtable databasesInput and format information regarding available internships (roundups and partnerships)Update Canvas pageOther duties as assigned