Job Information
Book of the Month Executive Assistant to the CEO in New York, New York
We are seeking an Executive Assistant for our CEO in a high-visibility, dynamic role that transcends a typical administrative function. This is a unique opportunity for an early career candidate to quickly learn the inner workings of a company at the intersection of e-commerce and entertainment. You will provide essential administrative support to the CEO, primarily through calendar management, coordinating meetings and travel, and overseeing a variety of important projects. The long-term goal of this position is to grow into a Chief of Staff-type role, allowing you to assist the CEO with other key business areas, including People & Recruiting, Editorial, Supply Chain, Creative, and Growth. Our ideal candidate possesses an exceptionally strong work ethic, is eager to learn through an apprenticeship-style model, and thrives in a fast-paced, high-intensity environment.
What you will do…
Work closely with the CEO to coordinate and manage calendar and travel logistics in a high quality manner. Interface on scheduling with internal team members, external parties, and vendors.
Over time, learn to prioritize meetings, scope length, vet agendas and make sure appropriate information is provided ahead of time.
Assist the CEO with preparing for various projects and meetings, including: drafting of agendas, documents, and presentations.
Build strong relationships with the CEO and other members of the leadership team through consistent follow through and urgency.
Over time, administer various project management and execution across other business groups with accuracy and attention to detail.
Respond to requests with urgency, which may occur outside of standard business hours, including evenings and weekends.
Be in the office 5 days a week so that you can interface frequently with the CEO’s team to solve problems and make things run smoother and faster.
About you…
A desire and interest in gaining business experience working directly with an entrepreneurial CEO.
Strong attention to detail and follow-through; ability to perform tasks with accuracy and efficiency.
Ability to learn new skills and processes quickly.
Strong problem solving skills with the ability to keep trying when things get hard.
Excellent communication skills and an ability to positively represent the company brand to external parties.
Demonstrates the ability to build relationships with maturity, professionalism, directness and a sense of humor.
Salary Range: $70,000-$100,000
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