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Job Description

Civil Service Title- Administrative Business Promotion Coordinator N/M

The Director of Budget is responsible for developing, planning, monitoring, and evaluating all facets of the New York City Department of Transportation ("DOT" or the "Agency"), Division of Bridges' expense budget, including revenue and grant budgets. This role involves directing the development and oversight of both the Personnel Services ("PS") and Other Than Personal Services ("OTPS") budgets. The Director will maintain the Division's budget reconciliations and lead the Division's participation in the quarterly financial development plan, coordinating submissions and supporting materials through DOT's Budget Office in support of the Agency's obligations to the Office of Management and Budget.

Responsibilities:

Oversee the day-to-day operations of the Expense Unit, including launching purchase orders and creating requisitions in FMS;

Monitor and analyze PS and OTPS budgets, ensuring alignment with financial plan targets and identifying variances, risks, and reallocation opportunities;

Track PS budget utilization and flag potential funding risks, including structural gaps that may require needs submissions or financial plan adjustments;

Serve as the primary liaison with DOT Financial Management unit and grant oversight entities to develop, coordinate, and support budget requests, financial plan changes, and grant-related submissions;

Provide guidance to staff and oversee the accuracy of all financial transactions and submissions in FMS and related systems, including Financial Plans, budget modifications, surplus/needs submissions, and spending plan updates;

Submit budget modifications from staff to Financial Management and Analysis Subdivision;

Coordinate with the Financial Unit's Chief of Staff ("COS") in the execution of citywide financial exercises (e.g., Program to Eliminate the Gap - PEGs, New Needs), including identifying savings opportunities, service impacts, and implementation strategies;

Develop and present budget narratives, justifications, and supporting analyses for executive review and submission through DOT's Budget Office;

Oversee budget forecasting and spending plan development, including multi-year projections and trend analysis to support sound fiscal planning;

Coordinate with capital program staff to distinguish expense-eligible costs, ensure accurate budget classification, and support appropriate cost allocation between expense and capital funding sources;

Represent the Division at Agency internal meetings regarding budget-related matters;

Monitor expense contract liquidations and encumbrances, ensuring the proper utilization of prior year accruals by project teams;

Ensure compliance with City budgeting policies, DOT financial management guidelines, and fiscal accountability standards;

Troubleshoot financial issues by identifying and resolving challenges and discrepancies related to financial transactions; and

Review and Analyze Revenue generating units within the division (e.g. Truck Permit Unit, Weigh in Motion, etc);

Perform other related duties as assigned by the Assistant Commissioner.

Preferred Skills

Experience interacting with or responding to the NYC Office of Management and Budget (OMB), including financial plan submissions, needs exercises, or budget reviews;

Familiarity with City financial planning processes, including PEGs, New Needs, and Financial Plan submissions;

Strong analytical and budget forecasting experience in a public sector environment;

Experience coordinating across capital and expense budgets, including cost classification and funding eligibility determinations;

Familiarity with transportation infrastructure programs, bridge-related capital projects, or DOT operations preferred.

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

8:00AM - 4:30PM

All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 775873. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.

ADMINISTRATIVE BUSINESS PROMOT - 1000C

Qualifications

1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or

2. A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.

Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 68,214.00

Salary Max: $223,299.00