Job Information
Robert Half Administrative Assistant in New York, New York
Description
We are seeking a detail-oriented Recruiting Assistant to support a high-volume recruiter. This is a contract-to-permanent placement opportunity ideal for someone looking to break into recruiting or grow their career within HR. You will play a key role in keeping the hiring process organized, efficient, and candidate-focused.
Responsibilities:
• Maintain and update candidate and hiring data in Excel and SmartRecruiters to support an organized recruitment process.
• Prepare and send onboarding and welcome communications to new hires, ensuring timely and thorough follow-up.
• Complete reference checks and document findings to assist the hiring team with candidate evaluations.
• Scan, file, and maintain employment-related documents, including applications, resumes, and onboarding paperwork.
• Provide reception and front desk assistance when needed, including greeting visitors and directing incoming calls.
• Coordinate interview scheduling and calendar updates to support recruiters and hiring managers.
• Assist with data entry and general administrative tasks that keep recruitment and office operations running smoothly.
• Over time, provide support with candidate sourcing and initial screening efforts in partnership with the recruiter.
Requirements • At least 1 year of experience in an administrative, office support, or receptionist role.
• Proficiency with administrative support tasks such as data entry, document management, and email correspondence.
• Experience handling inbound calls and providing attentive front desk or customer-facing support.
• Strong organizational skills with the ability to manage scheduling, calendars, and interview coordination.
• Comfort working with Excel and applicant tracking systems such as similar platforms.
• Excellent written and verbal communication skills for interacting with candidates and internal stakeholders.
• High attention to detail and the ability to manage confidential information with discretion. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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