Job Information
Dow Jones Administrative Assistant, Office of the OCEO in NEW YORK, New York
About the Role
The Administrative Assistant provides high-level, proactive support to the CEO, ensuring seamless integration between their professional obligations and personal commitments. Working under the direct mentorship and supervision of the Executive Assistant, this role focuses on the "last mile" of execution—managing the intricate details that allow the CEO to remain focused on enterprise leadership. This is a role for a detail-obsessed professional who thrives in a fast-paced, highly confidential environment. This role would report to the Executive Assistant to the CEO.
You Will:
Support the EA in managing a complex, ever-changing calendar that blends corporate meetings, speaking engagements, and personal appointments.
Coordinate end-to-end travel logistics, including air travel, ground transportation, and detailed "door-to-door" itineraries.
Facilitate seamless transitions between the CEO's professional and personal schedule, ensuring all necessary materials (briefings, attire, or personal items) are prepared in advance.
Act as a secondary point of contact for external stakeholders, vendors, and personal contacts to ensure all engagements are executed to the CEO's standards.
Manage logistics for off-site events, private dinners, and social engagements, often requiring evening or weekend coordination.
Assist with specialized projects and tasks that support the CEO's daily efficiency and well-being.
Maintain the CEO's primary workspace, ensuring all technical and physical requirements are met daily.
Process expenses, manage memberships, and handle sensitive documentation with absolute discretion.
Plan and manage internal team gatherings and executive lunches, overseeing vendor coordination, catering, scheduling, setup, and day-of logistics to ensure a professional and welcoming environment.
Collaborate with the EA on "Office of the CEO" initiatives, providing administrative muscle for special projects and internal communications.
You Have:
3+ years in a high-stakes administrative role; experience supporting a High-Net-Worth Individual (HNWI) or C-Suite executive is preferred.
An ironclad commitment to confidentiality and the ability to handle sensitive information with poise.
A "no task is too small" mentality and the flexibility to respond to shifting priorities outside of standard 9-to-5 business hours.
Exceptional organizational skills with a knack for anticipating needs before they are articulated.
Ability to represent the CEO's brand with warmth, professionalism, and assertiveness when necessary.
Our Benefits
Comprehensive Healthcare Plans
Paid Time Off
Retirement Plans
Comprehensive Medical, Dental and Vision Insurance Plans
Education Benefits
Paid Maternity and Paternity Leave
Family Care Benefits
Commuter Transit Program
Subscription Discounts
Employee Referral Program
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets
Reasonable Accommodation
We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.
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Business Area: Dow Jones - OCEO
Job Category: Administration, Facilities & Secretarial
Union Status:
Non-Union role
Base Pay Range: $100,000 - $105,000
We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.
For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.
For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.
Since 1882, Dow Jones has been finding new ways to bring information to the world’s top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron’s, MarketWatch and Financial News.
This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.
Req ID: 51676