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About the Role:

As a CBRE Sr. Meeting & Events Coordinator, you willsupport the planning and on-site execution of client meetings and events acrossmultiple offices. This role is part of the Workplace Experience function andplays a key role in providing high-quality service to clients and visitors. Youwill serve as the primary on-site point of contact in the New York office andcoordinate closely with cross-functional and vendor partners to ensure smoothevent operations.

What You’ll Do:

● Serve as the on-site coordinator for event operations,supporting all phases of events from setup through completion according toclient needs.

● Assist in developing event plans and maintaining planningtimelines for in-person and remote events. Help track progress and flag issuesas they arise.

● Prepare and distribute event details, including schedules,vendor orders, and setup instructions. Assist in preparing timelines andfloorplans for event flow, setup, and teardown.

● Support and Facilitate pre-event planning discussions withclients, including gathering requirements, coordinating vendors, managingcatering, A/V needs, and assisting with budget tracking.

● Verify pre-event setup, including room configurations andA/V arrangements, ensuring all details are accurate and ready for use.

● Maintain the meeting and events calendar for event spacesand support efficient scheduling and utilization.

● Order, track, and maintain inventory of event supplies toensure availability for upcoming events.

● Maintain and grow a network of trusted event vendors,cultivating new relationships to enhance service quality, coverage, and costefficiency.

● Act as the on-site contact during events, coordinatingwith workplace teams and vendors. Support food and beverage setup, refreshes,and breakdown to ensure seamless operations.

● Help prepare post-event summaries and assist in trackingcosts, documenting feedback, and identifying areas for improvement.

● Support reporting related to Service Level Agreements(SLAs), Key Performance Indicators (KPIs), and recurring operational updates.

● Assist with maintaining event playbooks, processdocumentation, and training materials to ensure consistency and operationalreadiness.

● Coordinate with cross-functional teams, vendors, andexternal partners. Confirm load-in schedules, setup expectations, and requiredcompliance documentation (e.g., COIs).

● Ensure all event activities align with safety, security,and building requirements.

● Identify opportunities for operational improvements andshare suggestions with leadership.

● Solve routine to moderately complex issues by applyingestablished processes and guidelines.

● Work on-site in the client’s New York City office fivedays a week.

What You’ll Need

● Bachelor’s degree preferred and 2–3 years of relevantexperience; equivalent experience and education will be considered.

● Demonstrated experience managing multiple eventssimultaneously with competing deadlines

● Experience reviewing, interpreting, and updating eventfloorplans, including seating layouts, AV placement, traffic flow, and safetyconsiderations, in partnership with Facilities and vendors.

● Working knowledge of event coordination processes and theability to solve moderately complex issues using established procedures.

● Ability to assess options and apply sound judgment basedon past precedent and technical understanding.

● Proficiency in Google Workspace (Docs, Sheets, Slides,etc.).

● Strong organizational skills with an eye for detail and aproactive, curious mindset.

● Ability to meet physical requirements, including standing,walking, bending, and lifting/carrying 50 lbs.● Comfortable with basic math used in budgeting and eventcost tracking.

● Strong written and verbal communication skills to conveyinformation clearly and professionally.

● Experience supporting client-facing functions andmaintaining positive client relationships.

Why CBRE?

We value a culture of respect, integrity, service andexcellence that crafts our approach to every opportunity! We are guided by theneeds of the cities we inhabit, the communities we build, and the world wethrive in.

Competitive pay and benefits including Medical, Dental,Vision, PTO, 401k, and more that start 1st of the month. Internal advancementavailable after 6-month mark.

FORTUNE Most Admired Company #1 in real estate for thirdconsecutive year; Ten years in a row on the list.

Forbes Named one of the best large employers in America andone of the World's Best Employers!

Disclaimers

Applicants must be currently authorized to work in theUnited States without the need for visa sponsorship now or in the future.

NY Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum hourly salary for the Sr Meetings & Events Coordinator position is $33.00, and the max is $36.00. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)