Job Information
CBRE Facilities Coordinator in New York City, New York
About the Role:
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. Review vendor contract scope and confirm that work is being performed. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans and financial reporting, tenant billbacks and property code allocations.
What You’ll Do:
Provide comprehensive facility management services, including continuous monitoring of office spaces and performing routine facility and equipment maintenance.
Act as the primary interface for clients, visitors, vendors, and guests.
Promptly acknowledge inquiries or complaints and provide professional, solutions-driven follow-up.
Triage workplace tickets, manage janitorial and maintenance work orders, and assist with scheduling maintenance activities.
Manage and maintain small facility management tasks as assigned. Coordinate/support special events in support of the client or CBRE.
Assist events team with HVAC and janitorial requests.
Provide support for meetings and conference room reservations as needed and directed.
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within the client environment.
Liaise with building management as needed.
Perform routine facility and equipment maintenance.
Support a positive team environment with a friendly and can-do attitude.
What You’ll Need:
Experience: 1–3 years of relevant experience in hospitality, facility management, or property management. Background in operations or commercial real estate is preferred.
Technical Skills: Proficiency in Google Workspace (Sheets, Docs) with the ability to customize administrative reports.
Experience with CMMS or Automated Work Order systems is highly desirable.
Communication: Exceptional written, verbal, and interpersonal skills, with the ability to collaborate effectively with colleagues and wider team members.
Work Style: Strong organizational and time-management skills. Ability to multitask, prioritize under time constraints, and work independently without direct supervision.
Professionalism: Proven ability to maintain composure and professionalism in high-pressure situations.
Physical Requirements: Ability to lift a minimum of 50 lbs.
Vendor management preferred.
Invoicing and purchase orders preferred.
Strong customer service and communication skills.
High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Why CBRE?
When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service, and excellence — and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential.
Applicant AI Use Disclosure:
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
Disclosure:
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $65,000 annually ($31.25/hour) and the maximum salary for the Facilities Coordinator position is $70,000 annually ($33.65/hour). The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)