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Employer Name: Yale University

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Hourly Range $35.64 Overview Reporting to the Operations Manager, this position serves as Registrar and Senior Administrative Assistant (and Chair’s Assistant) in Jewish Studies. This position will support Jewish Studies for the following work: Departmental Registrar: Acts as the primary student records contact for the Director of Undergraduate Studies (DUS), and Director of Graduate Studies (DGS). The Registrar is responsible for taking lead in tracking and meeting critical University, Yale College, and department deadlines, serving as liaison for the department with Deans, University Registrar, and various offices across the University. This position will be the departmental source for course and curriculum support, degree progress, academic deadlines, policies, procedures, and activities. Responsibilities include, but are not limited to, overseeing & coordinating administrative, program, and office activities and principal contact for managing degree progress or activities related to registration, etc.; monitoring student records to ensure compliance to academic regulations and program requirements for graduation using Degree Audit and/or Faculty Student Advising and notifying DUS and DGS of identified problems for faculty action; with the DUS, coordinating teaching schedules for academic classes; scheduling classroom assignments; assisting the DUS in analyzing need and determining teaching fellow assignments including entering information in Teaching Fellow System (TFS); scheduling course offerings and discussion sections in CourseLeaf; assisting with student academic activities and events; responding to general inquires and requests for information regarding the academic program; and develop expertise on departmental registrar processes and procedures. Faculty Administration: Coordinating the department faculty appointment process, including searches, recruitment, appointments, relocation, onboarding, promotions, reappointments, and terminations of department faculty, post-doctoral associates, and visiting scholars. Guides the Chair on the next steps, and ensures the Chair meets all deadlines. Serves as the principal source of information regarding policies and procedures related to faculty searches, recruitment, appointments, relocation, onboarding, promotions, reappointments, and terminations. Reviews related information for accuracy and compliance and coordinates the secure distribution of documentation to committee members as needed. Responds to, screens, and triages requests and resolves or triages questions from applicants, committee members, and other stakeholders. Event Coordinator: Responsible for heavy event planning schedule including budgeting, advertising, agendas, booking travel (international and domestic), lodging, catering (with specific dietary/Kosher requirements), A/V, and planning for space needs. On rare occasions, evening and weekend hours are required related to department events. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Financial Assistant: Maintains financial activity of endowment accounts related to own work. Processes some expense reimbursements, invoices, and purchase orders using the Workday financial application system. Prepares Professional Service and Consultant Agreements and contracts as needed. Administrative: Creates student jobs in Student Employment and hires students. Serves as the principal source of information for students, staff, and appointed faculty on Yale forms, programs, policies, procedures, and office activities. Answers and screens telephone calls; assess the nature of business. Responds to requests for information and provides assistance. Schedules and coordinates meetings and appointments. Orders and maintains an inventory of supplies. Assists in department website maintenance, updating profiles (faculty, graduate students, post-doctoral fellows and visitors), updates course page, liaise with university IT team for website upkeep. Greets visitors. Responds to requests for information and provides assistance. Screens and responds to mail. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. Liaises with alumni and assists in coordinating outreach with faculty. Writes annual reports and brochures to advertise program accomplishments. Drafts and sends out weekly event updates and maintains listserv. Coordinates travel arrangements, including international. Required Skills and Abilities 1. Exceptional organizational and multitasking skills, with the ability to prioritize and manage competing deadlines in a fast-paced environment. 2. Strong written and verbal communication skills, including the ability to draft and edit documents and correspondence with accuracy and attention to detail. 3. Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and familiarity with administrative software and systems. 4. Demonstrated and proven experience with travel arranging expense management, event planning and high-level administrative support. 5. Strong interpersonal skills and the ability to interact with staff, faculty and students. Ability to handle sensitive and confidential information with discretion and professionalism. Preferred Skills and Abilities 1. Familiarity with higher education or academic settings, including experience with faculty appointments, promotions, searches and reappointments. 2. Advanced proficiency with administrative systems such as Workday, Interfolio, and Yale Message. 3. Prior experience with registrar duties and proficiency in CourseLeaf. Principal Responsibilities 1. Leads a unit or function, including overseeing and coordinating projects or work processes, and distributes the work of a minimum of two full time employees. 2. Directs the daily operations of the office. Manages calendars and calls, assesses nature of issues and escalates as appropriate. Serves as principal source of information on policies, procedures, programs, and office activities. Oversees, monitors and controls office budget and spending. 3. Participates in special projects on a variety of topics. Identifies project needs. Researches, gathers and analyzes data and materials. Collects project updates in a timely manner; prepares and maintains documentation, tracking, reports and presentations; follows up as appropriate. 4. Performs on-going review of department processes and systems. Develops, implements, and oversees office procedures designed to streamline operations, eliminates duplication and improves efficiency throughout the department. 5. Monitors and prioritizes communications for action and review; provides background necessary for action/decision-making; flags time sensitive material; initiates follow up. 6. Composes and/or coordinates substantive communications, reviews outgoing material for accuracy and completeness. Develops and/or produces materials for presentations. 7. Prioritizes, assigns and monitors work, sets standards and expectations among the department administrative support staff. Ensures appropriate levels of coverage so department priorities can be met. Evaluates and clarifies roles and responsibilities. Establishes and cultivates productive relationships between teams. 8. Attends meetings and drafts minutes. Performs other duties and responsibilities as necessary to support the mission of the office. 9. Greets visitors, answers and screens telephone calls and assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 10. May perform other duties as assigned. Required Education and Experience Eight years of related work experience, six of them in the same job family at the next lower level and a high school level education; or six years of related work experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of education and experience. Job Posting Date 02/23/2026 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade E Compensation Grade Profile Time Type Full time Duration Type Staff Work Model Hybrid Location 320 York Street, New Haven, Connecticut Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.