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Employer Name: Yale University

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Reporting to the Assistant Director of Operations, the Program Coordinator will be a core part of a nimble operations team, ensuring the smooth functioning of the Budget Lab, a policy research center within Yale Law School. The ideal candidate is creative, flexible, and solution oriented. Specific responsibilities will include but are not limited to: Administrative support: Managing calendars for Budget Lab leadership and handling complex scheduling tasks. Preparing expense reports in accordance with University policies. Making travel arrangements for Budget Lab staff and guests. Event planning: Arranging space and catering for on-campus events. Arranging travel and accommodation for Budget Lab staff and visiting speakers. Managing Zoom webinars for virtual and hybrid events. Creating publicity materials for events (posters, social media graphics, etc.) Communications support: Preparing emails for mass distribution using Salesforce (Yale Message) and MailChimp. Updating the Budget Lab website with recent press mentions. Prepare Budget Lab reports for publication on the website. Fundraising support: Assist in preparing, drafting, and proof-reading grant applications and reports to funders. Communicate professionally with funders and assist in arranging meetings. Other duties as assigned. Occasional travel for event support. Occasional nights and weekends. *This position is a two-year fixed duration role. Required Skills and Abilities 1. Excellent computer skills including proficiency with Word, Excel, PowerPoint, Outlook, and Zoom. Working knowledge of Adobe Software. Ability to learn new systems and tools. 2. Excellent writing, editing, and proofreading skills. 3. Demonstrated ability with all aspects of event and meeting planning and execution, including developing and assembling meeting materials, arranging rooms, catering, transportation, and hotel accommodations. 4. Ability to coordinate multiple complex schedules and communicate effectively and professionally with a range of parties. Preferred Skills and Abilities Proficiency in graphics and design, experience managing website CMS and publications, experience creating marketing materials. Knowledge of Yale University and its administrative and technical systems. Demonstrated ability preparing expense reimbursements. Demonstrated ability reconciling credit card statements. Principal Responsibilities 1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education. Job Posting Date 03/25/2026 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Full time Duration Type Staff Fixed Duration (Fixed Term) Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.