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Position DetailsPosition InformationRecruitment/Posting Title HR Staff Associate (Rutgers Health Onboarding Team) Job Category Staff & Executive - Human Resources Department Talent Acquisition OverviewRutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.University Human Resources (UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent. Posting SummaryRutgers, The State University of New Jersey is seeking an HR Staff Associate for the Talent Acquisition department in University Human Resources. This position is within the onboarding team and guides new hires through a seamless and supportive transition into Rutgers, fostering a sense of belonging and empowerment from day one. This role offers the opportunity to play a crucial part in shaping the employee experience, promoting engagement, and ultimately contributing to Rutgers' reputation as one of the best large employers in America through effective onboarding practices. Among the key duties of the position are the following:- Coordinates onboarding tasks with new hires including obtaining necessary documents for the new personnel file and administer Form I-9s.- Coordinates pre-employment screenings including a background check, medical exam, and other screenings according to University hiring policies and processes.- Maintains communication with applicants and hiring departments. Provide guidance to hiring departments and applicants regarding pre-employment screenings and onboarding policies and processes.- Updates records in the Applicant Tracking System and other systems. FLSA Nonexempt Grade 03 Salary Details Minimum Salary 54027.000 Mid Range Salary 68383.000 Maximum Salary 82739.000 Offer InformationThe final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. BenefitsRutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:- Medical, prescription drug, and dental coverage- Paid vacation, holidays, and various leave programs- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options- Employee and dependent educational benefits (when applicable)- Life insurance coverage- Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work ArrangementConsistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description Administrators Confidential Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP QualificationsMinimum Education and Experience- Bachelor's degree or an equivalent combination of education and/or experience. Certifications/Licenses Required Knowledge, Skills, and Abilities- Ability to work independently in a fast-paced, changing environment.- Overall problem-solving, decision-making, and time management skills.- Customer focused and team oriented.- Strong attention to detail. Preferred Qualifications- Experience in talent acquisition, recruitment, staffing, onboarding, policy consultation and advisement, training, and compliance with applicable federal and state employment laws.- Bachelor's Degree in Human Resources or related field.- Experience in higher education.- Experience in a labor environment. Equipment Utilized- Proficiency in Microsoft Office suite.- Ability to understand Applicant Tracking Systems. Physical Demands and Work Environment Special Conditions Posting DetailsPosting Number 26ST0616 Posting Open Date 03/27/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment ScreeningsAll offers of employment are contingent upon successful completion of all pre-employment screenings.Immunization RequirementsUnder Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.Equal Employment Opportunity StatementIt is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statementIt is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement