Job Information
Aston Carter Senior Administrative Assistant in New Berlin, Wisconsin
Description
-Oversee the weekly collection of employee timesheets and expense submissions, ensuring all entries are accurate and compliant with company payroll standards. -Enter and properly code time in SAP/ADP systems based on assigned projects.
-Gather service reports and supporting documents from employees and customers, organize them by project for billing purposes, and assist in resolving any inconsistencies.
-Coordinate travel arrangements for field staff, including booking transportation and lodging with the company credit card, and allocate all related expenses to the appropriate job. Keep staff scheduling information current and organized.
-Maintain ongoing communication with field personnel, the service office, and the Service Manager following established internal guidelines.
-Support the onboarding process for new hires by securing required documentation and ensuring they receive the proper training, uniforms, and equipment.
-Issue and track company equipment and assets assigned to the service office, ensuring everything is maintained safely and in proper working order.
-Regularly utilize Microsoft Office applications and demonstrate strong communication, organizational abilities, attention to detail, and basic math skills.
-Follow all company and customer safety guidelines and procedures.
-Keep up-to-date records of employee training, including quality‑related coursework.
-Provide administrative and clerical support to branch staff as needed and assist with special projects initiated at the branch, district, or corporate level.
-Perform additional duties or tasks as assigned.
Skills
Administrative support, travel coordination, timesheets, onboarding, notarize, Calendar management, Bookkeeping
Top Skills Details
Administrative support,travel coordination,timesheets,onboarding
Additional Skills & Qualifications
High school diploma, or equivalent required. Post-secondary education preferred.
Knowledge of basic accounting and office administration principles required.
3+ years of previous experince in a corperate setting
Job Type & Location
This is a Contract to Hire position based out of New Berlin, WI.
Pay and Benefits
The pay range for this position is $27.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Berlin,WI.
Application Deadline
This position is anticipated to close on Apr 1, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.