Job Information
Rocky Brands, Inc Executive Support Administrator in Nelsonville, Ohio
Description
The Administrator, Executive Support will
provide high-level executive administrative support while overseeing corporate travel, expense administration, and Board of Directors logistics. The position requires exceptional organizational skills, discretion, strong business judgment, and the ability to manage multiple priorities in a fast-paced environment while interacting with senior leaders, Board members, and external partners.
Essential Duties and Responsibilities:
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties and responsibilities include the following, other duties may be assigned:
Core Supervisor/Manager Duties and Responsibilities:
Executive & Board Support
- Provide direct administrative support to the President, and Chief Executive Officer (COO), Chief Operating Officer and Chief Financial Officer (COO & CFO), including complex calendar management, meeting coordination, and project tracking.
- Manage all logistics for Board of Directors meetings, including serving as program administrator for board management software, coordinating materials from presenters, and preparing and distributing agendas and meeting packets in compliance with governance requirements.
- Coordinate meeting preparation, including reserving on-site and off-site locations, arranging catering, and booking travel and lodging for out-of-town attendees.
- Compose, prepare, and review executive-level correspondence, presentations, and materials, many of which are highly confidential.
- Serve as a point of contact for Board members, legal counsel, auditors, investors, and internal stakeholders on behalf of executive leadership.
- Research, prioritize, and follow up on issues and inquiries addressed to executive leadership, determining appropriate responses, referrals, or actions.
- Prepares executivelevel reports and presentations, ensuring accuracy, clarity, and alignment with organizational objectives.
- Provides administrative support for audit preparation, including gathering documentation, coordinating requests, and supporting auditor needs.
- Processes and reconciles executive expenses in a timely and accurate manner, ensuring compliance with company policies.
- Orders and coordinates business cards and nameplates, ensuring accuracy, consistency with Company standards and timely fulfillment.
Governance, Compliance & Corporate Support
Exercises exceptional discretion and confidentiality while safeguarding confidential and sensitive information related to executive leadership, Board operations, and organizational strategy.
Coordinates compliance with bylaws, governance standards, and regulatory requirements related to Board and committee operations, including the timely preparation and advance distribution of materials.
Coordinates with legal counsel on filings, registrations, and sensitive legal matters, ensuring timely communication and followthrough.
Ensures all required legal documentation is received, reviewed for completeness, and routed to the appropriate internal stakeholders.
Supports due diligence processes by collecting, organizing, and maintaining legal documentation received from internal teams and external legal counsel.
Maintains ongoing communication with legal teams to monitor progress, track deadlines, and follow up on outstanding legal matters.
Coordinate with corporate insurance providers (e.g., Property & Casualty) and internal stakeholders on insurance-related matters.
Facilitate communication and documentation between Accounting, Finance, and banking