Job Information
North Central College, IL Administrative Assistant to the Dean, School of Education and Health Sciences in Naperville, Illinois
Employment Status: Staff
Description of Key Responsibility:
Exercise leadership in supporting and implementing the goals and objectives of the Dean through administration and organizational functions. Prioritize responsibilities within a high‐volume work area.
Manage the Dean’s calendar; schedule and arrange appointments and conferences; make travel arrangements and prepare itineraries; take, prepare, and distribute minutes at department/college/school meetings.
Maintain, prepare and submit faculty contracts, correspondence, forms, requisitions and similar documents for the Dean. faculty files.
Support department chairs of Kinesiology and Health Sciences regarding staffing of courses; communicate to Registrar changes in course schedule including time and staffing changes; contact students regarding changes and cancellation of courses.
Provide administrative support for faculty professional development activities.
Provide administrative support for external accreditation requirements for all SEHS programs.
Provide administrative support for cardinal fit and student organizations.
Manage data for annual academic course schedule for the departments of kinesiology and health sciences.
Manage onboarding of new staff and faculty.
Maintain SEHS websites and other on-line forms of communications (i.e., social media sites)
Supervise assigned student worker(s); participate in selection, provide and/or ensure adequate training, schedule and assign work, monitor performance, and provide appropriate mentoring.
Manage SEHS and departmental purchases, memberships and subscriptions. Prepare purchase orders and reimbursements for faculty and staff reimbursements.
Manage overall administrative responsibilities, including building needs; office moves; maintain supply of office supplies and office machines. Collect, sort, and distribute mail for the departmental faculty.
Maintain a current Standard Operating Procedures manual and continually identify ways to streamline and increase transparency in procedures.
Greet and assist persons visiting and calling the Dean and department of kinesiology and health sciences faculty. Answer questions, research problems, serve as a resource to faculty and students about policies and procedures, direct callers and visitors to others, record and forward messages, and schedule appointments for the department chairs.
Other duties and responsibilities as appropriately assigned.
OTHER RESPONSIBILITIES
Support the College’s mission, vision and values, and contribute to the advancement of the College’s Strategic Plan.
Demonstrate a strong commitment to continuous quality improvement.
Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
Education/Training:
A bachelor’s degree or equivalent work experience is required.
Experience:
A minimum of two (2) years in an administrative support role required. Experience within an institution of higher education preferred.
Position Summary:
To provide administrative assistance and related support to the operations and services of the School of Education and Health Sciences, Departments of Health Sciences and Kinesiology.