OneMain Financial Jobs

What Youll Do (Key Responsibilities)

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The key responsibilities for this role are segmented into the following areas:

Executive Support:

• Calendar Management and Correspondence: Manage high-volume scheduling and prioritize email for the CEO.
• Physical Mail: Scan and prioritize physical mail distribution for the leadership team, department heads, and those who need to be made aware.
• Travel and Logistics: Arrange all travel, accommodations, and detailed itineraries for the CEO.
• Briefings: Ensure the CEO is prepared for all daily commitments and follow-ups.

Office and Facilities Management:

• On-Site Operations: Act as the primary point of contact for the North Bethesda office and manage deliveries, keycards and office access for meetings, visitor trips, etc.
• Vendor and Supply Management: Proactively stock the kitchen and office supplies and manage relationships with security, cleaning, and maintenance crews.
• Swag and Culture: Lead the sourcing, ordering, distribution, and storage of company swag and welcome kits for new hires.
• Meeting Coordination: Organize on-site logistics including catering and tech setup for in-office meetings.

In Your First 30 Days, You Will:

• Complete new hire orientation and onboarding and confirm proper access to internal and external systems, Gmail inboxes and Google Drive folders, etc.
• Train on internal tools such as Slack, Lattice, Jira, Confluence, Google Docs and Sheets, and Unanet.
• Meet key stakeholders and external vendors, complete a full inventory of the North Bethesda office, and become the point person for managing all deliveries and visitors.
• Conduct a calendar audit of the CEOs calendar and master the CEOs internal communication style and current scheduling preferences; identify recurring conflicts, manage buffer time requirements, and manage 100% of travel and domestic itineraries with minimal oversight.

After 60 Days:

• Document your process for completing work against established guidelines and track the time spent on specific tasks to establish Service Level Agreements (SLAs) for responding to certain requests.
• Begin a triage of the CEOs inbox, independently drafting responses, flagging high-priority items, and preparing daily briefing packets in partnership with the CoS.
• Create the first draft of an Executive Playbook that documents the CEOs specific travel, dining, and workflow preferences.
• Establish a predictable rhythm for supply purchases, swag fulfillment, and kitchen maintenance and assess vendor relationships as needed.

After 90 Days:

• Move from reactive to proactive by identifying upcoming scheduling crunches or conflicts weeks in advance and proposing solutions before the CEO asks.
• Independently manage small-scale executive projects and research tasks.
• Fully own the North Bethesda office environment, ensuring the space is client- and visitor-ready at all times without reminders.

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Who You Are and What You Know (Role, Knowledge, and Experience Requirements)

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• A minimum of 4 years of executive assistant experience supporting C-Level executives, preferably in a startup or federal government contracting organization
• Able to pass a background check and sign a non-disclosure agreement (NDA) related to handling and accessing proprietary business information
• Currently reside within a reasonable commuting distance (no more than 30 minutes away) from our North Bethesda headquarters and able to work on-site five (5) days a week
• Knowledge, experience, and working comfort with Google Suite, Slack, Zoom, Jira, and Confluence and a willingness to learn new tools and platforms as requested
• Self-directed and proactive, requiring minimal supervision
• Able to successfully balance multiple tasks and schedules while maintain ng strong attention to detail
• Flexible with excellent time management skills and proven experience effectively prioritizing workload to meet deadlines
• Demonstrably strong communication skills (written, verbal, and/or with the use of assistive technology)
• A thoughtful documenter that captures and communicates important details for others to follow
• Able to travel and support the team at off-site events as needed

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Other

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• Internet: Will prioritize and maintain access to strong, reliable internet when working remotely, except when on vacation or holiday.
• Security: Will keep the highest security practices to ensure privacy and security of Coforma and client information, given the nature of our work, even when on vacation.
• Travel Flexibility: On request and with advanced notice, will attend in-person events such as meetings, workshops, and trainings as assigned for projects that require it.
• Brand Representation: Will represent Coforma professionally and sincerely, modeling ourCompany Valuesin all interactions.

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About Coforma

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We believe ethical technology begins with responsible innovation.

Were a remote-first company that values collaboration, inclusivity, transparency, autonomy with accountability, and ethical design processes to facilitate responsible innovation and collaboration.

Our cross-functional team works closely with each other and with our government, nonprofit, and commercial partners to research, design, and build better products and services. From empowering patients navigating surprise medical bills to streamlining the digital claims process for Veterans, were dedicated to improving peoples lives through thoughtful technology products and services. Together.

Equal Opportunity and Inclusive Workplace

Coforma is an Equal Employment Opportunity (EEO) employer. It's our policy to provide equal employment opportunities to all qualified applicants without regard to race, relig

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