Job Information
Boehringer Ingelheim Manager Administration - Mumbai in Mumbai, India
The Position
Responsible for maintaining a safe and secure work environment, Responsible for management of daily administrative activities, budgeting, Office Leasing, repair and maintenance, housekeeping, Vendor Management, expense tracking, service provider management and in addition responsible for assisting in Occupational Health, EHS, Security & Crisis Management operations.
Tasks & Responsibilities
Maintain overall look and feel of the office in terms of decor, housekeeping, and provide a hygenic, employee friendly work place. Deal with satutory authorities, landlord and Vendors for smooth office/branch office operations.
Function as a project manager for office repairs, expansions related work to include all aspects - drawings, commissioning, fitouts, communication etc. Responsible for installation, maintainence and repairs of all office equipment which includes - EPABX, FRI Lines, HVAC, Vending Machines, water purification, plumbing, Electricity supply etc.
Contract management for all services sourced.
Overseeing the recruitment of new staff, sometimes including training and induction Monitor attendance and working hours of the staff/service providers.
Environment, health and safety standards need to be maintained. Align the operations as per GFE standards.
Delegating work to staff and managing their workload and output. Establish lines of control and ensure adequate staff levels to cover for absences and peaks in workload by using available resources.
Responding to customer enquiries and complaints and providing timely solutions.
Enabling function has indirect impact on business who would otherwise have to waste energy and time on items not under domain in the absence of the functional role.
Requirements
Education: Bachelor’s degree or equivalent related work experience required; Preferred B.Com Degree, PGDB/ MBA
12-15 years of experience in Administration. Competencies include facilities management, people management, Security, EHS & Crisis managements, budgeting and ensuring smooth and continuous services, labour compliances, projects and maintenance management along with asset management.
Fluent verbal and written skills in English.
Resistant to stress, high level of self-motivation.
Strong skills in the areas of negotiations, solid experience in problem solving.
Need Good skills with Excel and Power point.
Position will be based at Mumbai.
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All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.