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This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2523215

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rExecutive Assistant II

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rPosting Number: SP005222P

rDivision/College: College of Art & Architecture

rDepartment: Art & Architecture Admin

rLocation: Moscow

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rPosting Context Statement:

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Under direction of the Dean of the College of Art & Architecture, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards.

rrPosition Overview:

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Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

Duties may include:

Administrative and operational support:

• Coordinate complex travel, meeting and event arrangements for management and other individuals
• Maintain calendars, databases, confidential records and systems
• Coordinate office operations, delegate work and provide input on performance evaluations
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

Project and initiative support:

• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator

Other duties as assigned

rrRequired Experience:

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• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

rrRequired Education:

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• High School Diploma or equivalent

rrRequired Other:

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• Ability to travel occasionally to meet business needs

rrAdditional Preferred:

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• Associates or Bachelors degree
• Applying project management practices in a work environment
• Familiarity with University of Idaho policies; business procedures, and organization structure
• Computer skills including experience with Microsoft Word, Excel, PowerPoint, Adobe, or similar programs
• Working knowledge of University of Idah o business platforms including Banner, Chrome River, Soft Docs, People Admin, or similar
• Ability to maintain confidentiality while managing highly sensitive documents and information
• Willingness to contribute to team effort to achieve goals of programs and office and display grace under pressure
• Ability to work weekends, after regular business hours
• Excellent written and verbal communication skills
• Demonstrated dependability, initiative, and work ethic
• Demonstrated leadership, organizational, and decision-making abilities
• Experience working with individuals at all organizational levels
• Strong customer service and strong interpersonal communication skills in working with faculty, staff and students in an academic setting

rrPhysical Requirements & Working Conditions:

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• Ability to occasionally bend, crouch, and lift up to 30 pounds to help set up for events

rrDegree Requirement:

rListed degree qualification is required at time of hire

rrFLSA Status: Non-Exempt

rEmployee Category: Classified

rPay Range: Commensurate with experience

rType of Appointment: Fiscal Year

rFTE:

1.0

rFull Time/Part Time: Full Time

rFunding: This position is contingent upon the continuation of work and/or funding.

rA visa sponsorship is available for the posi