Job Information
State of Minnesota Scheduling Coordinator - Office & Administrative Specialist Intermediate in Minneapolis, Minnesota
Working Title: Scheduling Coordinator
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota Department of Veterans Affairs
Job ID : 92520
Location : Minneapolis
Telework Eligible : No
Full/Part Time : Intermittent
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 02/28/2026
Closing Date : 03/09/2026
Hiring Agency/Seniority Unit : Veterans Affairs Dept / Vets Home-Mpls-Insuff Wk Tm
Division/Unit : Minneapolis Veterans Home / Mpls Scheduling Staff
Work Shift/Work Hours : Day Shift / hours vary
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.76 - $27.53 / hourly
Classified Status : Classified
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This posting is for intermittent positions. An intermittent employee works an irregular and uncertain schedule as the needs of the agency require. Intermittent employees must be available to workdays and very occasional weekends. Current State of Minnesota employees will not be considered for concurrent appointments at this time due to overtime considerations and the irregular work schedule requirements of these positions.
Two intermittent, day shift positions will be filled by consideration of applicants to this posting. The work schedule will vary based on business needs. These positions are initially not eligible for insurance benefits.
Under the direction of the Scheduling Supervisor, both positions will assist in the operation of scheduling for the Nursing Department of the Minnesota Veterans Home Minneapolis. Incumbents are accountable and responsible for the product on and maintenance of both Master and Daily staff schedules.
Tasks include but are not limited to:
Provide clerical support to Nursing Management and Scheduling offices.
Generate the production of accurate Nursing employee schedules that provides adequate staffing levels to meet the needs of the agency.
Process employee schedule requests.
Document employee attendance leave requests and overtime by making changes in Scheduling software and communicating changes with nursing supervisors.
Document changes to employee assignments in Scheduling software as directed by nursing management.
The Minnesota Veterans Home in Minneapolis provides skilled nursing care in a supportive environment that fosters a stable, healthy, and meaningful life for Veterans. We offer a creative, fun, collaborative, and stimulating work environment that encourages professional growth.
The Minneapolis Home is located on Minnehaha Avenue, which has connecting highways and public transportation options for an easy commute. The beautiful 53-acre wooded campus includes mature oaks and pines, nature trails and biking paths overlooking the Mississippi River.
Minimum Qualifications
Knowledge of data entry procedures and systems, such as Microsoft Office or similar data entry systems sufficient to produce forms, reports, and general correspondence.
Skill in database management sufficient to enter and retrieve data from a staffing/scheduling software.
Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence
Preferred Qualifications
Experience with staffing and scheduling employees.
Experience using an electronic scheduling/staffing software.
Knowledge of collective bargaining unit agreements sufficient to resolve basic scheduling questions.
Additional Requirements
This position requires successful completion of the following:
A Minnesota Department of Human services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.
A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.
Employment reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.