Job Information
Robert Half Office Manager & HR Coordinator in Minneapolis, Minnesota
Description
In this role, you will be a vital contributor to our client's operations, combining human resources expertise with financial and office management responsibilities. This position is perfect for someone who thrives in a collaborative, fast-paced environment and enjoys being at the center of both people-focused and operational tasks.
Responsibilities:
• Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date.
• Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting.
• Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections.
• Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals.
• Serve as the primary liaison for the company’s 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements.
• Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices.
• Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws.
• Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members.
• Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination.
• Ensure the smooth operation of daily office activities, including supply management and facility oversight.
Requirements
• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred; equivalent experience may be considered.
• Proficiency in Microsoft Excel and payroll systems such as ADP is required; experience with Sage is a plus.
• A minimum of 3–5 years of experience in human resources, benefits administration, payroll, and office management, preferably in a small business setting.
• Strong knowledge of federal and state regulations related to payroll, benefits, and labor laws.
• Proven ability to handle sensitive financial and personnel information with confidentiality and precision.
• Excellent problem-solving skills and the ability to work independently to resolve issues effectively.
• Strong verbal and written communication skills, with the ability to interact professionally with team members and external partners.
• Adaptability to manage shifting priorities in a dynamic work environment.
Compensation & Benefits:
• The targeted salary range for this position is $65-75K
• Medical, Dental, Vision insurance
• 401K with company match
• 2 weeks PTO + Paid Holidays
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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