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Absentee Voting Team Member (Seasonal Election Support Specialist)

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Absentee Voting Team Member (Seasonal Election Support Specialist)

Salary

$24.11 - $28.21 Hourly

Location

Minneapolis 55414, MN

Job Type

Full-time

Job Number

2026-00176

Department

Office of City Clerk

Division

Elections & Voter Services

Opening Date

04/13/2026

Closing Date

4/26/2026 11:59 PM Central

FLSA

Non-Exempt

Bargaining Unit

CNR

• Description

• Benefits

• Questions

Position Description

The City of Minneapolis Elections & Voter Services is a division of the Office of the City Clerk whose purpose is to support access to local government. We administer local, state, and federal elections for Minneapolis voters.

We are hiring for Absentee Voting Team Member (7 positions)

The City Clerk’s Office is looking to fill up to seven (7) temporary Absentee Voting Team Member (Seasonal Elections Support Specialist) positions to: provide customer service, assist voters, provide election information to the public, prepare election materials, process applications for absentee ballots, process voted absentee ballots, enter and look up data in the Statewide Voter Registration System (SVRS), answer phones, and perform associated clerical work as needed. These individuals will be assigned to work in either the: In-person, Mail, or Health Care Facility area of absentee voting.

These are full-time (30-50+ hours per week), temporary positions scheduled for June 15, 2026 – November 13, 2026, covering the following scheduled elections:

• August 11, 2026, State Primary Election

• November 3, 2026, General Election

There is a schedule unpaid break between elections:

• A three-week break between the State Primary and General elections (August 17 – September 4)

Note:Anticipated starting salary range: $24.107 - $26.075/hr, depending on qualifications.

Hours may fluctuate based on operational needs. Will involve evening and weekend hours, as needed, especially in the final weeks leading up to each Election Day.

There is the opportunity to work only the State Primary Election period (June 15 through August 14) for applicants who are currently high school students (including recent graduates) or college students.

Work Location:This position will primarily work onsite at Minneapolis Elections & Voter Services: 980 E Hennepin Ave, Minneapolis, MN 55414.

The City of Minneapolis does not sponsor applicants for work visas

Job Duties and Responsibilities

• Absentee voting (in-person): Check-in voters, provide assistance, issue ballots, and process voting materials for in- person early voters.

• Absentee voting (mail): Process requests for absentee ballots and prepare ballots to go out in the mail, process ballots returned in the mail and prepare mail ballots for tabulation.

• Absentee voting (Health Care Facility): Provide support to absentee voting at healthcare facilities and participate in the preparation for site visits including application processing voter packet assembly

• Process a high volume of time sensitive election material.

• Perform data entry where details and accuracy are essential.

• Learn and effectively utilize new software systems.

• Provide quality customer service in-person, via phone, and via written communication.

• Work cooperatively as a member of a diverse team.

• Follow statute, law, City code, policy, procedure, and guidelines.

• Inventory, prepare, and categorize election equipment and supplies.

• May be assigned to assist in other programs within elections or within the City Clerk's office as needed.

Working Conditions: Normal office setting with occasional field work; may involve assignments and travel to and from various Minneapolis Election sites such as additional early vote centers and health care facilities, including outdoor and/or warehouse-related activities.

Pursuant to Minnesota Statute §204C.06, Subd. 8, news media are granted access to polling places, and as part of the normal duties of this position, individuals may be recorded or appear in the background of media interviews or footage while performing their work; this is an inherent requirement of the position.

Required Qualifications

Minimum Education: High school diploma or equivalent; or currently attending high school.

• Eligible to vote in MN:

• Must be at least 18 years of age;

• Able to read, write, and speak English;

• Cannot be a candidate, or the spouse, parent, stepparent, child, stepchild, sibling or step- sibling of a candidate on the ballot;

• Cannot be domiciled, either permanently or temporarily, with any candidate on the ballot and;

• Cannot be a candidate in the election.

OR meet Minnesota State Trainee Election Judge qualifications; Must

• be a U.S. citizen;

• Must be 16 or 17 years of age;

• Able to read, write, and speak English;

• Cannot be a candidate, or the spouse, parent, stepparent, child, stepchild, sibling or step- sibling of a candidate on the ballot;

• Cannot be domiciled, either permanently or temporarily, with any candidate on the ballot and;

• Cannot be a candidate in the election.

Licenses/Certifications: Election Judge Training provided.

Desired Qualifications:

• Proficiency in Hmong, Somali, Spanish, or Oromo highly desirable to assist voters in translating elections materials.

• Candidates selected for positions that make use of additional language skills may have the opportunity to pass a proficiency test to receive additional language pay.

• Experience working in elections.

• Experience working in customer service roles.

  Selection Process

The selection process will consist of one or more of the following steps: a rating of relevant education and experience 100%. It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score 70% on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check

The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation

This position is not represented by a bargaining unit. See the Civil Service Rules (https://www.minneapolismn.gov/government/departments/hr/civil-service-rules/) for terms and conditions of employment.

Interview Selection

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

• Knowledge of the election process.

• Knowledge of accepted business English usage, punctuation, spelling and math.

• Knowledge of office practices, policies, and procedures as they relate to the assigned program.

• Proficiency on computers, to include word processing, spreadsheets, and database programs.

• Ability to make decisions in accordance with laws, regulations and established departmental policies and apply judgment in interpreting and applying procedures.

• Ability to handle customer concerns and complaints respectfully.

• Ability to establish and maintain effective working relationships with others. Ability to communicate effectively by phone, in person, and in writing.

• Ability to organize and prioritize daily work tasks while experiencing multiple interruptions. Ability to follow written and verbal instructions.

• Ability to remain politically neutral and provide an inclusive, positive voting experience to persons of diverse backgrounds.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity employer.

Benefits Summary

Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page (http://www.minneapolismn.gov/hr/benefits/WCMS1Q-066289) .

Insurance

Health insurance

Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design (http://cityofminneapolis.welcometomedica.com/page/61) with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance

The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Life insurance

The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.

Paid time off

Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements (http://www.minneapolismn.gov/hr/laboragreements/index.htm) .

Paid parental leave

City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Retirement

City employees earn a pension and may choose to participate in additional retirement savings programs.

• Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.

• Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation

Eligible City employees may choose to participate in the following transportation programs:

• Metropass: TheMetropass (http://www.minneapolismn.gov/hr/benefits/trans/benefits_pre-tax-transit) program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.

• Parking or Van Pool:The City of MinneapolisTransportation Benefits Plan (http://www.minneapolismn.gov/hr/benefits/trans/WCMS1P-113620) gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development

To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks

Employees can also take advantage of flexible spending accounts, theEmotional Wellbeing Solutions (https://www.minneapolismn.gov/government/departments/hr/benefits-wellness/) , health club discounts and more.

01

How did you find out about this position? (Select all that apply)

• Recruiter

• City of Minneapolis website

• City of Minneapolis employee

• City of Minneapolis Career Opportunities Bulletin

• Friend, family, or community

• League of Minnesota Cities website

• Diversityjobs.com website

• Governmentjobs.com website

• Indeed.com website

• Minnesotajobs.com website

• Minnesota Council of Nonprofits website

• Other Website

• LinkedIn

• Twitter / X

• Facebook

• Other social media site

• Newspaper

• Other media

• College or University

• Community organization

• Job Fair

• Professional association

• Site Visit

• None of the above

  02

  Please specify where you heard about the position (e.g., website name, City of Minneapolis employee name, job fair, professional association).

  03

  This is a temporary position that will be continuous through November 13, 2026. Can you commit to this timeframe?

• Yes

• No

  04

  This position will require working full-time/overtime (30-50+ hours per week) and working on weekends and evenings during the final weeks ahead of each Election Day. Can you commit to these hours?

• Yes

• No

  05

  What best describes your level of education?

• High School Diploma/GED

• Some College, No Degree

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Doctorate

• None

  06

  We aim to serve voters in the preferred language. Please select which of the following languages prevalent in Minneapolis you are fluent in. (Check all that apply):

• Spanish

• Somali

• Hmong

• Laotian

• Amharic

• Oromo

• Vietnamese

• American Sign Language (ASL)

• None of the above

  07

  Why do you want to work in the public sector? Describe your experience working with public agencies, if any.

  08

  What skills and capabilities would you bring that would enhance the administration of elections in Minneapolis? If you have worked in Elections previously, please describe your duties in detail, by whom you were employed, and the number of years you were responsible for these functions.

  09

  Please rate your skill level relative to Microsoft Outlook.

• None

• Beginner (create/edit simple emails, change appearance of emails using variety of editing tools, attach documents)

• Intermediate (Create and manage folders, change appearance of emails using variety of editing tools, use of journal)

• Advanced (setting up filing rules for emails, voting options, use of journal)

  10

  Please rate your skill level relative to Microsoft Word.

• None

• Beginner (Create and edit simple documents, change the appearance of documents using a variety of editing techniques.)

• Intermediate (Create custom templates and styles, manage tables and table data, insert graphics, etc.)

• Advanced (Automate tasks by writing and revising macros, prepare documents for publication, modify an HTML page in Word, etc.)

  11

  Please rate your skill level relative to Microsoft Excel.

• None

• Beginner (basic worksheets, edit data, sort/filter, basic calculations, change formatting etc)

• Intermediate (complex formulas, charts, conditional formatting, edit templates, etc.)

• Advanced (pivot tables/charts, link data, forecasting, macros, consolidating etc.)

  12

  Please rate your skill level relative to Microsoft PowerPoint.

• None

• Beginner (create a presentation, format text on slides, add graphical objects to a presentation).

• Intermediate (modify graphical objects on slides, customize the PowerPoint environment, work with tables in a presentation, import charts to a presentation, prepare to deliver a presentation).

• Advanced (customize a design template, add SmartArt graphics to a presentation, add special effects to a presentation, customize a slide show, collaborate on a presentation, secure and distribute a presentation).

  Required Question

Employer

City of Minneapolis

Address

350 South 5th Street

Room 1

Minneapolis, Minnesota, 55415

Phone

(612) 673-2282

Website

http://www.minneapolismn.gov/jobs

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