Job Information
GE Vernova Project Management Site Interface in Minato, Japan
Job Description Summary
The Project Management Site Interface is responsible for coordinating and managing the key interfaces between the Project Site team and core support functions including Engineering, EHS, Quality, Procurement, and Logistics. The role ensures smooth communication, timely issue resolution, and alignment of activities to support safely and efficiently project execution.
This position acts as a central point of contact for cross-functional coordination with site, helping to minimize delays, identifying risks, and ensure that project requirements are clearly understood and delivered by all stakeholders.
Job Description
Our mission:
At GE Vernova, we are united by a single, urgent, and optimistic mission: electrify to thrive and decarbonize. The world needs us to accelerate the transition to more reliable, affordable, and sustainable energy. Together, we have the energy to change the world.
What impact you’ll make
As a member of the HVDC project team in Japan, you will be an active contributor tothe successful delivery of the assigned HVDC project.
Key Responsibilities
- Cross-Functional Interface Management
Act as the primary liaison between the site team and internal departments such as Engineering, EHS, Quality, Procurement, and Logistics.
Coordinate interface meetings to track actions, dependencies, and open issues across functions linked to site activities.
Ensure clear communication of site needs, priorities, constraints, and schedule impacts to all stakeholders.
Support resolution of cross-functional issues that may affect project site progress, quality and/or EHS.
- Engineering interface coordination
Work closely with engineering teams to ensure timely release of drawings, technical documentation, and design clarifications required for site construction, pre-commissioning or commissioning activities.
Monitor engineering deliverables and escalate delays or inconsistencies that may impact construction, pre-commissioning, or commissioning activities.
Facilitate communication between site personnel and engineering teams regarding design changes, technical queries related to equipment construction, pre-commissioning and commissioning issues.
Ensure all changes through Site Modification Forms (SMF) are properly communicated and implemented at site.
- Quality interface coordination
Support Project Quality Manager (PQM) and track quality-related issues, non-conformances, and corrective actions affecting site activities.
Support Project Quality Manager (PQM) the implementation of quality at site and the collection of site activities handover documentation requirements.
Contribute to lessons learned and quality feedback from site.
- Procurement interface coordination
Collaborate with procurement teams to monitor the status of materials and equipment orders required for site activities.
Identify critical procurement issues and supply risks that may impact the site execution schedule.
Support expediting efforts for high-priority items to be supplied.
Ensure procurement understands site delivery priorities, technical requirements, and any changes affecting supply.
- Logistics interface coordination
Collaborate with logistics teams to ensure timely delivery, storage, and handling of materials and equipment at site.
Follow shipment schedules and delivery status against project needs.
Follow site readiness for incoming materials, including storage conditions, access requirements, and unloading plans.
Support to resolve logistics constraints that may affect site installation sequences or project site milestones.
- EHS
Health & Safety first
Adhere to all health & safety working procedures in accordance with GE Vernova Grid Solutions guidelines.
Ensure EHS requirements are clearly communicated and addressed across all interfaces.
Escalate unclear site conditions, delivery or design issues that could impact project execution safety.
Promote compliance with site EHS rules, company standards, and regulatory requirements.
- Schedule and Risk Management
Support the Project Manager in identifying and managing interface risks across disciplines.
Track interface milestones related to site activities are reflected in the overall project time schedule.
Highlight potential delays, bottlenecks, and resource conflicts, and suggest mitigation actions.
- Reporting and Stakeholder Communication
Official communication to customer by email or using MTA MCL tool, with the support/assistance of PD/PM
Prepare regular interface status reports for project leadership or Project Management.
Provide visibility on key risks, critical issues, overdue actions, and requiring management decisions.
Maintain accurate records of meetings, action items, and interface agreements.
Promote collaborative working relationships across all project functions.
Required Qualifications
Bachelor’s degree in Engineering able to understand all technical issues encountered at site.
Experience in project coordination in industrial, construction, or energy environments.
Strong understanding of interactions between engineering, EHS, quality, procurement, and logistics.
Preferred Experience
Experience working on large-scale construction, EPC, industrial, or energy projects.
Familiarity with site-based project execution and material flow coordination.
Experience in managing cross-functional action tracking and issue resolution.
Knowledge of project planning tools, document control systems, and reporting processes.
Key Skills and Competencies
Japanese and English bilingual language is mandatory
Strong coordination and organizational skills
Excellent communication
Ability to work across multiple disciplines
Problem-solving and escalation management
Schedule and risk awareness
Ability to work in a fast-paced site environment
Team collaboration
Reporting Line
Reports to Project Manager
Works closely with: Engineering, EHS, Quality, Procurement, Logistics and Site Coordination Manager
Work Environment
Based in Tokyo but with regular travels and stays at construction site in Japan (monthly).
May travel between project offices related to engineering departments and supplier locations.
Additional Information
Relocation Assistance Provided: Yes
GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.