Job Information
Publicis Groupe HR Generalist Senior Associate in Mexico City, Mexico
Company description
Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies,
Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.
Overview
The Senior Associate, will execute, coordinate, and follow up on the different operational and administrative functions of the Human Resources department, ensuring compliance with local regulations, effective employee support, and the proper management of talent processes, recruitment, personnel administration, occupational health and safety, and general services.
Responsibilities
Talent Acquisition
- Submit and follow up on job requisitions for open positions.
Hiring & Employee Administration
Prepare and execute employment contracts.
Conduct candidate reference checks (regional scope).
Create and maintain employee files.
Register employees in payroll systems (TRESS and CS).
Submit employee transactions to payroll (hires, terminations, salary changes, and general updates).
Request and manage employee credentials and work tools via ServiceNow.
Schedule equipment delivery appointments.
Coordinate onboarding processes, including inductions and cross-functional meetings (regional).
Ensure timely updates in CS system.
Update employee records and prepare documentation for promotions and salary adjustments.
Offboarding (Terminations)
Process employee terminations in payroll and CS (regional).
Manage sensitive terminations (in coordination with legal teams to mitigate risk).
Prepare termination documentation.
Conduct offboarding processes (exit interviews, follow-up, asset recovery, etc.).
Employee Benefits (Insurance)
Submit employee enrollments and terminations to insurance brokers.
Coordinate onboarding sessions for benefits usage.
Support employees to ensure proper service from the broker.
Track claims trends quarterly.
Address employee inquiries regarding claims and reimbursements.
Health, Safety & Policy Management
Ensure compliance with local Health & Safety regulations (including NOM-035: psychosocial risk and NOM-037: remote work health and safety).
Participate in safety brigades and first aid teams.
Coordinate PTU (profit sharing) calculation and payment with external agencies.
Maintain and update HR policies and communications in Janus.
Support HR process certifications by providing required documentation (regional).
Corporate Reporting
Prepare quarterly and annual Corporate Social Responsibility reports.
Perform monthly headcount reconciliation.
Maintain the annual Business Continuity Plan (BCP).
Follow up with employees on mandatory training, surveys, conflict of interest disclosures, and performance evaluations (regional).
General Services & Employee Support
Coordinate with vendors on maintenance, security, and facility-related matters.
Organize employee engagement activities (year-end events, Mother’s/Father’s Day, summer events, wellness initiatives, etc.).
Manage internal communications.
Approve vacation requests through the HR system.
Maintain permanent employee records.
Savings Fund Administration
Manage employee loans from the savings fund.
Execute annual savings fund disbursement (August).
Upload biweekly contribution and loan deduction files.
Vendors (REPSE) & Intern Management
Review vendor relationships and manage contracts.
Ensure vendors upload required documentation to the Xternall portal.
Track and manage vendor payments.
Maintain documentation and records for interns.
Process stipend payments for interns.
Operational Coordination & Regional Support
Manage onboarding process: verify employment history, welcome new hires on their first day, and provide contracts and policies.
Notify HR teams of employee terminations for CS updates.
Collect attendance lists when MX employees attend external training sessions.
Support ISO 27001 compliance by gathering required documentation and evidence.
Send reminders to employees (e.g., personal data updates in CS, conflict of interest declarations).
Collect information for Talent Hub (TH) when required.
Act as a point of contact between RS Mexico personnel and other regional stakeholders.
Qualifications
Experience: Minimum of 5 years in Human Resources (personnel administration).
Labor Law: Strong knowledge of Mexican labor laws.
Language: Intermediate English (approx. 60% proficiency; tools and questionnaires in English).
Health & Safety: Knowledge of NOM-035, NOM-037, and related regulations.
Excel: Intermediate level.
Basic Finance & Administration: Budgeting, petty cash management, expense reporting.
Soft Skills: Teamwork, assertive communication, attention to detail, strong organizational skills, use of AI tools.
Self-Management: Ability to prioritize tasks independently and meet deadlines.