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Marriott Administrative Assistant - Sales CALA in Mexico City, Mexico

Additional Information

Job Number 26035243

Job Category Administrative

Location Mexico Regional Office, Ejercito Nacional No. 350 Suite 4C, Mexico City, MÉX, Mexico, 11560 VIEW ON MAP (https://www.google.com/maps?q=Mexico%20Regional%20Office%2C%20Ejercito%20Nacional%20No.%20350%20Suite%204C%2C%20Mexico%20City%2C%20M%C3%89X%2C%20Mexico%2C%2011560)

Schedule Full Time

Located Remotely? N

Position Type Non-Management

JOB DESCRIPTION

Role and Responsibilities WE REQUIRE SFA EXPERIENCE

  1. Support Marianne Wilt, Lori Frino and Elizabeth Bieler & occasionally Sales Coordinators

  2. Proposals (Cvent, MI Leads, Q9 Proposals, Sales Companion, RFP’s)

  3. Contracts

  4. Addendums

  5. Turnovers (update CI or SFA to match the contract, Send out turnover notice to hotel)

  6. Invoices

  7. Build and update Room Blocks in CI/SFA

  8. Build and update Event Agendas in CI/SFA

  9. Send BE’s

  10. Deposits (Send Sertifi Links to clients or Emails to Accounting for deposits)

  11. Correspondence (clients, hotels, colleagues, send deposit receipts, countersigned contracts and addendums and general correspondence & Collateral)

  12. Research

  13. Name Tags

  14. PowerPoints

  15. Excel Spreadsheets ( room rate calculations, meal plan, contracts)

  16. Weekly Funnel Calls

  17. Luxury Team: Run PHT Report- distribute to team and properties in advance of calls.

  18. Organize the order for the Funnel Call

  19. Schedule monthly, may need to cancel or reschedule call.

  20. Resort Champion:

  21. Resort Champion and backup for three of the resorts

  22. Collect, update and share information on the above-mentioned Hotels in OneNote, Teams, Contracts, Proposals, Cvent

  23. Maintain accuracy of all information, property information, etc.

  24. PowerPoints:

  25. Update PowerPoint Presentations and create new ones using Canva if needed. Gather information and images on our properties to share with customers.

2.

3.

  1. Luxury Funnel Formatter Report

  2. Prepare the Luxury Funnel Report into Excel Sheet and email it out to the team

  3. Update the Quote Expiration Date, Enter Missing # of attendees or peak rooms on the report and update the Completed Response Status if past due.

3.

  1. Onboarding New Hotels to Portfolio

  2. Teams Access

  3. Proposal Access

  4. Access to Sertifi

  5. Training new hires

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.

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