Job Information
Tecolote Research, Inc. Acquisition Support in Melbourne, Florida
Overview Tecolote Research, Inc. is seeking an experienced, highly motivated, hands-on office Administrator to take on the duties of an Executive Administrator for Space Access S1 Directorate at Patrick SFB, FL and a Provisional Mission System Delta at Cape Canaveral SFS, FL, ensuring the Human Capital Directorate leadership is prepared to successfully execute the duties of the day. The Administrator establishes and maintains effective working relationships with the organizations internal and external stakeholders, thrives in a work environment with high expectations, and executes diverse work assignments while maintaining strict attention to detail.
Responsibilities Perform administrative tasks including maintaining records, schedules, and correspondence, timekeeping, and travel itineraries. Use NIPR and SIPR Task Management Tool (TMT) and e-mail to retrieve/assign tasks; is the primary task manager overseeing all tasks and the statuses. Monitor progress on staff action items, track progress against suspense deadlines, prepare periodic reports on action status and keep the principals aware of late, pending, new actions. Manages conference room schedules and Directors calendar/travel schedule. Monitor and Track In and Out processing of all Space Access personnel: Military, Civilian, and Contractor. Preview staff packages and documentation to ensure compliance with standards set forth in HQ Operating Instructions and other related staff guides. Manages/oversees MICT Assessment program for the Director and Commander. Provide administrative/personnel support to team members as necessary. Primarily in areas of Awards and Decorations, Training, Annual Evaluations, and Manning/Staffing.
Skills Required A minimum of four years of relevant government office administration or administrative experience is required; Air Force / Space Force related experience preferred. Applicant must be able to work in a team environment and complete task independently. Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), buckslips, memoranda, and official letter correspondence, and Air Force Tongue and Quill. Proficient in the use of MS office applications (Word, Excel, PowerPoint, Outlook) MS Teams, Task Management Tool (TMT), and Defense Travel System (DTS) Experience fostering stable and productive working relationships that communicate expectations and promote cooperation. Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support. Air Force Personnel Experience is preferred: Civilian and Military personnel programs, Awards and Decorations, performance reports/appraisals. Air Force Unit Manning Document (UMD) Experience is desired. Active Secret Security clearance is required US Citizenship required
Education High school diploma required.
Benefits We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes: Comprehensive health, dental, life, long and short-term disability insurance 100% Company funded Retirement Plans Generous vacation, holiday and sick pay plans Tuition assistance
About Tecolote Research Tecolote Research is a private, employee-owned corporation where people are our primary resource. Our investments in technology and training give our employees the tools to ensure our clients are provided the solutions they need, and our very high employee retention rate and stable workforce is an added value to our customers. Apply now to connect with a company that invests in you. View all career opportunities: www.tecolote.com Follow us on social media: LinkedIn | X @TecoloteInc | Facebook [EOE/M/F/Disability/Veterans]