Job Information
Aston Carter Executive Administrative Assistant in Mc Lean, Virginia
Job Title: Executive Administrative Assistant
Job Description
Provide high-level administrative support to executives, managing complex calendars, scheduling meetings, travel arrangements, and itineraries. Coordinate and plan internal and external meetings, conferences, and events, while handling confidential information with discretion and professionalism.
Responsibilities
Manage complex calendars and schedule meetings, travel arrangements, and itineraries.
Coordinate and plan internal and external meetings, conferences, and events.
Prepare meeting materials, presentations, and reports.
Handle confidential information with discretion and professionalism.
Assist with executive communications, including drafting emails and correspondence.
Manage expense reports, invoices, and administrative documentation.
Coordinate logistics for executive travel, including flights, accommodations, and transportation.
Serve as a liaison between executives and internal/external stakeholders.
Support special projects and initiatives as assigned.
Essential Skills
3+ years of administrative or executive assistant experience.
Strong scheduling and event planning experience.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Excellent organizational, communication, and multitasking skills.
Ability to manage competing priorities in a fast-paced environment.
High level of professionalism and discretion.
Experience in calendar management and scheduling.
Experience planning and coordinating corporate meetings or events.
Job Type & Location
This is a Contract to Hire position based out of Mc Lean, VA.
Pay and Benefits
The pay range for this position is $36.05 - $48.07/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Mc Lean,VA.
Application Deadline
This position is anticipated to close on Mar 20, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.