Job Information
Astellas Pharma Scientific Publication Project Coordinator in Markham, Ontario
Astellas Canada –
At Astellas, we strive to become a cutting-edge, value-driven life science innovator. This means working at the forefront of healthcare change to turn innovative science into VALUE for patients.
What sets us apart is our focus on patients, our pioneering innovation, our collaborative culture, and the passion of our talented people.
Making a positive impact on patients’ lives is the purpose behind everything we do. At Astellas, we are relentless in our pursuit of scientific progress and in tackling unmet medical needs, demonstrated by our legacy in oncology, overactive bladder and transplant and our impressive pipeline in women's health, blindness and regeneration, genetic regulation, immuno-oncology, mitochondria and targeted protein degradation.
About Us:
We are a global pharmaceutical company headquartered in Japan, with a team of more than 14,000 managing operations in approximately 70 countries around the world. We are in the Top 30 global biopharma company based on global revenues and are predicted to be one of the Top 10 Cancer Drug Makers of 2024 by Fierce Pharma.
In Canada, we are growing to meet the exciting opportunities realized by our legacy brands and rich pipeline of innovative treatments.
We are looking for candidates who will thrive in our entrepreneurial and empowering environment where talent and leadership flourish. Do your values align with our Astellas Way - patient focus, ownership, results, openness and integrity? Then we would love to hear from you.
From the first day in role, everyone at Astellas has a responsibility for creating a brighter future for patients around the world. We nurture exceptional relationships with our employees to allow them to thrive, foster innovation, and deliver exceptional business results. We work to create a culture where our people feel empowered to pursue brave ideas and ambitious outcomes, to have the confidence to be accountable for a higher standard of performance and embody a competitive and solutions-oriented mindset.
Our expertise, science and technology make us a pharma company. Our open and diverse culture is what makes us uniquely Astellas.
Astellas Pharma Canada (APCA) is looking to fill vacant position – Evidence Disclosure Coordinator – Proficient.
Description
The Evidence Disclosure Coordinator Proficient plays a key operational role in supporting the development, review, and delivery of high‑quality scientific publications (manuscripts and congress abstracts and presentations) across the product portfolio. They will do this by supporting the Evidence Disclosure team in creating and accurately maintaining records in the publication management system, in adherence with Astellas’ standard operating procedures.
This individual ensures smooth workflow management, compliance with industry standards, and coordination of timelines, documentation, and communication among cross‑functional internal and external stakeholders (e.g., authors, Evidence Disclosure Leads, Scientific Content Creators).
The role is essential to maintaining operational excellence and ensuring the accuracy and compliance of Astellas’ scientific publication records, supporting transparency and trust in our disclosures.
The Evidence Disclosure Coordinator Proficient will be part of the Evidence Disclosure Chapter and support various Evidence Disclosure Leads which plan and execute on the integrated evidence dissemination plan in alignment with the Brand Strategy following agile ways of working.
Essential Job Duties
Publication Management System Recordkeeping and Compliance
Adhere to Astellas’ publication SOP process and ensure compliance steps are correctly completed, and all publication records are accurate
Ensure metadata and fields in publication record are properly entered and maintained
Support routing publication drafts for review and approval, monitor record status, and follow up with authors and reviewers to advance records through the publication lifecycle
Upload submission package and final publication to the publication management system
Update records with final status (e.g., submitted, accepted, published), documents, and citation information
Support review and completion of all required documentation in publication management system
Conduct quality checks to ensure data integrity for downstream use in dashboards, reports, etc.
Publication Development, Review & Approval Project Management
Liaise with Evidence Disclosure Lead to schedule author calls
Liaise with local/regional teams to ensure non-English language publications are documented appropriately
Liaise with journal/congress editorial team to gather required / supporting information for submission
Complete dummy submission/ pre-submission enquiry with journal/congress as needed
Gathers any required journal/congress specific documentation from authors throughout process
Uploads final publication to submission site addressing all required fields
Informs all authors and Astellas stakeholders of key publication milestones
Publication Post-Submission/Other Project Management
Collaborate with Evidence Disclosure Leads to provide status updates and reports that support publication tracking and planning
Support Evidence Disclosure Lead with contract/invoice submission and processing and budget forecasting
Weekly monitoring of submitted manuscript status with journals
Align poster development timelines with print deadlines and coordinate poster printing and delivery
Obtains global and local E&C approval for reimbursement of presenting author travel for congress presentation
Coordinate travel for presenting author and report transfer of value per Astellas process
Support authors to complete required journal forms and payments
Coordinate required review and approval of page proofs
Submits final publication for upload to Veeva Vault
Outcome/ Impact measurements
- Support Evidence Disclosure Leads with collecting evidence disclosure outcome/impact metrics for evidence dissemination activities
Qualifications
Required
Bachelor’s Degree
2+ years’ experience in a pharma/biotech setting, peer-reviewed journal publisher environment, or related data management role and/or degree in related subject
Experience in scientific publications
Strong attention to detail and commitment to quality and compliance
Excellent English written and verbal communication skills
Strong organizational skills with the ability to manage multiple tasks, prioritize
Computer literacy; understanding and experience of a range of software packages and applications
Ability to work under pressure and at speed
Ability to work both as part of a “virtual” team, and as an individual with minimal supervision
Preferred
Bachelor’s Degree
Strong attention to detail and commitment to quality and compliance
Excellent English written and verbal communication skills
Strong organizational skills with the ability to manage multiple tasks, prioritize
Computer literacy; understanding and experience of a range of software packages and applications
Ability to work under pressure and at speed
Ability to work both as part of a “virtual” team, and as an individual with minimal supervision
2+ years’ experience in a pharma/biotech setting, peer-reviewed journal publisher environment, or related data management role and/or degree in related subject
Experience in scientific publications
Experience with Salesforce-based platforms preferred (Global Publication System is built on Salesforce)
Familiarity with citation formats and scientific publication practices (i.e. ICMJE, GPP)
Experience and/or knowledge of Agile ways of working
Experience with contracting, invoicing, and/or budget forecasting
Working Environment
- This position is based in Global Capability Center (GCC) in Toronto or as exception in Poland, UK, or Japan.
Salary Range: $80,000-$115,000 CAD annually per year (final compensation will be determined based on a variety of factors, including but not limited to proficiency levels and organizational equity considerations) .
*The salary range provided applies to Canada only and does not apply to any other locations outside of Canada.
Benefits:
Medical, Dental and Vision Insurance
Generous Paid Time Off options, including Vacation, Sick time and national holidays
RRSP Pension
Company paid life insurance
Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions
Long Term Incentive Plan for eligible positions
Wellness programs
Astellas may use artificial intelligence-enabled tools at various stages of the recruitment and selection process.
Additional Information
Astellas Pharma Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the hiring process.
No telephone inquiries, in-person applications, or agencies please. While we appreciate all applications, only candidates under consideration will be contacted.
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Category Global Medical Communications and Engagement
Astellas is committed to equality of opportunity in all aspects of employment.
EOE including Disability/Protected Veterans