Job Information
Robert Half Executive Assistant in Marina Del Rey, California
Description
Our client, a Marina Del Rey real estate portfolio company, is looking for an Executive Assistant. This role supports executives and managers by preparing reports, conducting research, and managing information requests. Handles a variety of administrative tasks such as welcoming visitors, receiving mail and packages, drafting correspondence, scheduling meetings and conference calls, and maintaining calendars. This position requires you to be on-site five days a week.
Key Responsibilities:
Provide administrative support to executive management and departmental leaders
Manage phone, email, and mail communications and facilitate information sharing
Monitor expenditures, prepare budgeting spreadsheets, and reconcile accounts
Compose correspondence for internal and external stakeholders
Prepare documents related to rent changes and security deposits
Draft and maintain meeting minutes and corporate records
Schedule and coordinate meetings, events, and appointments, including logistics
Organize and distribute partner letters, distributions, and financial statements
Prepare daily financial reports and manage multiple accounts
Scan and electronically circulate incoming checks
Purchase and maintain office supply inventory
Sort and distribute mail; handle certified mailings and proof of delivery for important documents
Manage electronic and physical filing systems
Cross-train to provide backup coverage for additional office functions
Coordinate and schedule external IT support for technical issues
Complete other duties and special projects as assigned
Requirements Lease Administration, Commercial Real Estate, Lease Agreements, Real Estate Contracts, Estoppel TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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